Title page
Contents
Foreword 2
Preface 3
How to use this JSP 3
Coherence with other Defence Authority Policy and Guidance 3
Further Advice and Feedback - Contacts 3
CHAPTER 1 - PRINCIPLES 11
Chapter 1 Section 1- Principles 12
01.0101. Applicability of the Regulations 12
01.0102. Interpretation of Regulations 12
01.0103. Income Tax and NICs 12
01.0104. Remuneration Policy 12
01.0105. Governance and Assurance 12
01.0106. Remuneration Delivery 13
01.0107. Basic Principles of Policy Construction 13
01.0108. Benefits May be Varied or Cancelled 14
01.0109. Substitution of Expenses or Allowances 14
01.0110. Moves on Assignment 14
01.0111. During Transit 14
01.0112. Personnel Transferring Services in the UK Armed Forces 14
01.0113. Time Limit for Making Claims 14
01.0114. Over Issues 14
01.0115. Public Debts on Termination of Service 15
CHAPTER 2 - DEFINITIONS 16
Chapter 2 Section 1 - General Definitions 19
02.0101. General 19
02.0102. Types of regulations 19
02.0103. Accompanied Service 19
02.0104. Allowance Checker 19
02.0105. Assessment of Mileage 19
02.0106. Assignment 20
02.0107. Cadet Force Personnel 20
02.0108. Change in Place of Duty 20
02.0109. Child 20
02.0110. Civil Partnership Home 21
02.0111. Close Family 21
02.0112. Council Tax Definition of Sole or Main Residence 21
02.0113. Duty Station 21
02.0114. Expenses Auditor 21
02.0115. Expenses Authoriser 21
02.0116. Family Accommodation Administrator 22
02.0117. Family Home 22
02.0118. Field or Shipboard Conditions 22
02.0119. GB Islands 22
02.0120. Home/Permanent Residence for Single Personnel 23
02.0121. Homeowner 23
02.0122. Householder 23
02.0123. Immediate Family 23
02.0124. Legal Order 23
02.0125. Local Training Manager 24
02.0126. Maternity Leave 24
02.0127. Messing Facility 24
02.0128. Mid-Assignment Move (MAM) 24
02.0129. North West Europe (NWE) 24
02.0130. Pay As You Earn (PAYE) Settlement Agreement 24
02.0131. Personal Effects (PE) 24
02.0132. Personal Status Category (PStat Cat) 25
02.0133. Prime Mover 25
02.0134. Principal Residence 25
02.0135. Privately Maintained Property 25
02.0136. Privately Owned Property 25
02.0137. Prohibited Items 25
02.0138. Public Accommodation 25
02.0139. Qualifying Move 25
02.0140. Rank Equivalents 25
02.0141. Rank-Related Rates 27
02.0142. Rank of Re-Employed Officers 27
02.0143. Receipts 27
02.0144. Research Unit HR Administrator 27
02.0145. Residence at Work Address (RWA) 27
02.0146. Royal Gibraltar Regiment (RG) 27
02.0147. Seagoing Longer Separation Allowance Qualifying Unit 27
02.0148. Secondment 29
02.0149. Separation 29
02.0150. Service Family Accommodation (SFA) 29
02.0151. Selected Place of Residence (SPR) 29
02.0152. Service Person 29
02.0153. Single Accommodation Administrator 29
02.0154. Single Living Accommodation (SLA) 29
02.0155. Single Service Language Authority 29
02.0156. Sponsored Reserves 29
02.0157. Terminal Travel 29
02.0158. Theatre Boundaries 30
02.0159. Unfurnished SFA 30
02.0160. Unaccompanied Baggage (UB) 30
02.0161. Unaccompanied Service 30
02.0162. United Kingdom (UK) 30
02.0163. Unit Human Resource (HR) Administrator or Unit HR Admin Staff 30
02.0164. X-Factor 31
Annex A to Section 1 of Chapter 2. Guide on Accompanied Status 32
Annex B to Section 1 of Chapter 2. Involuntarily Separated (INVOLSEP) Status and Voluntarily Separated (VOLSEP) Status 34
Annex C to Section 1 of Chapter 2. The Royal Gibraltar Regiment Table of Eliibility 37
Chapter 2 Section 2 - Personal Status Categories 42
General 42
02.0201. Declaration of Personal Status Category 42
02.0202. (Omit) 42
Status 42
02.0203. Personal Status Category 42
02.0204. PStat Cat 2 Guidance 43
02.0205. Service, Civil Service and Welfare Organisation Spouse or Civil Partner 44
Children Act 1989 - Parental Responsibility 45
02.0206. Children Act 1989 45
02.0207. Parental Responsibility 45
Chapter 2 Section 3 - Allowances Absence Matrix 46
02.0301. Absence Matrix 46
02.0302. Possible impact on Expenses and Allowances 48
CHAPTER 3 - RATES 49
Chapter 3 Section 1 - Rates of Service Expenses and Allowances 50
03.0101. ACCOMMODATION EXPENDSES AND ALLOWANCES RATES 50
03.0102. SUBSISTENCE AND MESSING EXPENSES AND ALLOWANCES RATES 53
03.0103. TRAVEL RELATED EXPENSES AND ALLOWANCES RATES 55
03.0104. SEPARATION ALLOWANCES RATES 63
03.0105. LOCATION ALLOWANCES RATES 67
03.0106. RELOCATION EXPENSES AND ALLOWANCES RATES 73
03.0107. CLOTHING ALLOWANCES RATES 74
03.0108. EDUCATION ALLOWANCES RATES 75
03.0109. MISCELLANEOUS EXPENSES AND COMPENSATION AND REIMBURSEMENT ALLOWANCES 78
CHAPTER 4 - RESPONSIBILITES 82
Section 1 - Top Level Budget (TLB) Responsibilities 83
04.0101. Top Level Budget Holders (TLBs) 83
Section 2 - Unit Responsibilities 84
04.0201. Commander's Responsibilities 84
04.0202. Internal Audit 84
04.0203. Unit Human Resources Administration Staff Role 84
Section 3 - Individual Service Personnel Responsibilities 86
04.0301. Eligibility to Claim 86
04.0302. Time Limit for Making Claims 86
04.0303. Audit and Receipts 86
04.0304. Supporting Documentation 87
Section 4 - Defence Business Services Responsibilities 88
04.0401. Determining Rates of Allowance 88
04.0402/04.0401. Casework 88
04.0403/04.0402. Appeal 88
04.0404/04.0403. Service Complaint 88
04.0405/04.0404. JPA Service Delivery Complaints 88
04.0406/04.0405. Recoveries and Write-Off 88
Annex A to Section 4 of Chapter 4. AUDIT REQUIREMENTS 89
Annex B to Section 4 of Chapter 4. A GUIDE TO THE PREPARATION AND SUBMISSION OF CASEWORK AND APPEALS 92
Appendix 1 to Annex B. FORMAT FOR WRITTEN CASEWORK & APPEALS 96
Appendix 2 to Annex B. FACTORS TO BE CONSIDERED BY UNIT HR ADMIN STAFF 104
CHAPTER 5 - FOOD AND ACCOMMODATION 106
Chapter 3 Section 1 - Subsistence 115
General 115
05.0101. Aim 115
05.0102. Income Tax and National Insurance Contributions (NICs) 115
05.0103. Section Contents 115
Part One 115
03.0104. Elements 115
Night Subsistence 115
05.0105. General 115
05.0106. Inadmissible Journeys for NS 116
05.0107. Documentation 116
05.0108. Types of NS 116
05.0109. Maximum Periods of NS in the UK 117
05.0110. General 118
05.0111. Gratuities and Service Charges 118
05.0112. Maximum Period of Entitlement 118
Incidental Expenses 118
05.0113. Incidental Expenses (IE) 118
Eligibility 119
05.0114. Eligible Personnel 119
Ineligibility 119
05.0115. Ineligible Personnel 119
Conditions 121
05.0116. Prior Authority 121
05.0117. Conditions 121
05.0118. Guidelines for DS Meals 122
05.0119. Exemption from Occupation of Service Accommodation 122
05.0120. Commencement of Absence 122
05.0121. Temporary Assignment Overseas 122
05.0122. Party Travel Collective Arrangements 122
05.0123. Service Personnel in Receipt of FIA or LA 123
05.0124. Concurrent Payment with Local Overseas Allowance 123
05.0125. Official Hospitality 123
05.0126. Travel by Private Motor Vehicle 123
Standing Entitlements 123
05.0127. General 123
05.0128. Transport Emergencies 123
05.0129. Accommodation Near to the Place of Work 123
05.0130. Personnel Detained on Duty in MOD Establishments with no Mess/Accommodation Facilities 124
05.0131. Night Duty at MOD Establishments in London and Abbey Wood 124
05.0132. MOD London Watch Keepers During Operations 124
05.0133. Subsistence - Maximum Payment Periods During Operations 125
05.0134. Personnel who Require Hotel Accommodation Prior to Early Duty Flights 125
05.0135. Diversion of Duty Flights 125
05.0136. Investitures 125
05.0137. Relatives of Deceased Service Personnel Attending Investitures or Presentations 125
05.0138. Resettlement Courses 125
05.0139. Post-Discharge Resettlement 126
05.0140. Post-Discharge Service Medicals 126
05.0141. Repatriation of Deceased Service Personnel 126
05.0142. Authorised to Travel on Dangerously Ill Forwarding of Relatives (DILFOR) UK 126
05.0143. Service Personnel Accommodating Relatives Authorised DILFOR (Overseas) 126
05.0144. A Relative or a Companion, Travelling Overseas in Connection with Illness or Death 126
05.0145. Attendance by Family Members at Inquests into Deaths Attributable to Service 127
05.0146. Overnight Accommodation Associated With Compassionate and Sick Leave Flights 127
05.0147. Service Personnel From Overseas Stations Attending UK Hospitals in Support of Service Personnel/Immediate Families Admitted To Hospital or to Outpatients 127
05.0148. Return to the UK for Confinement of Pregnant Women who are Servicewomen, Wives of Servicemen or Civil Partners of Servicewomen 127
05.0149. Travel Between Northern Ireland and Great Britain Whilst on Duty 127
05.0150. Scottish Outer Isles 128
05.0151. Travel in Parties as Escorts and Service Personnel Under Arrest 128
05.0152. Charges for Service Personnel in Civil Custody 128
05.0153. Travel in the UK for Families of Service Personnel Under Sentence in the Military Corrective Training Centre (MCTC) 128
05.0154. Escorts Fed and Accommodated by Civilian Police 128
05.0155. Personnel Temporarily Accommodated in Foreign Messes 128
05.0156. Groups Accommodated in Foreign Messes 129
05.0157. Personnel Evacuated from their Permanent Duty Station Overseas 129
Part Two 129
Subsistence Entitlements on Assignment 129
05.0158. General 129
05.0159. Journey to the First Permanent Assignment Station on First Joining the Services and on Termination of Full-Time Service 129
05.0160. Change of Permanent Assignment Station Within the UK for Personnel due to be Accommodated in Substitute Service Accommodation - Preliminary Viewing 130
05.0161. Change of Permanent Assignment Station From Overseas to the UK for Personnel due to be Accommodated in Substitute Service Accommodation - Preliminary Viewing 130
05.0162. Service Families Accommodation6 Unavailable for Less Than 28 Days in the UK 130
05.0163. Service Families' Accommodation Unavailable for 28 days or More 131
05.0164. Subsistence on Departure from a Permanent Assignment Station in the UK 131
05.0165. Subsistence on Arrival at or Departure from a Permanent Assignment Station in Northern Ireland 131
05.0166. Overseas Pre-Assignment Recce Visits 131
05.0167. Subsistence on Arrival at a Permanent Assignment Station Overseas 131
05.0168. Subsistence on Departure from a Permanent Assignment Station Overseas 131
Part Three 132
Payments & Advances 132
05.0169. General Guidance 132
05.0170. Advances 132
05.0171. Re-imbursement Limits and Promulgation 133
05.0172. Receipts and Supporting Documentary Evidence 133
05.0173. Collective Arrangement Payments 133
Rates 134
05.0174. Rate Calculation 134
Method of Claim 134
05.0175. Method of Claim 134
05.0176. Cost Attribution 135
Method of Payment 135
05.0177. Method of Payment 135
Audit Arrangements 135
05.0178. JPA Audit Arrangements 135
Annex A to Section 1 of Chapter 5. SPECIFIED SPORTS EVENTS AND THE NUMBER OF SAFETY OFFICIALS ELIGIBLE FOR SUBSISTENCE 136
Chapter 5 Section 2 - Reclaim the Daily Food Charge/Core Meal 137
General 137
05.0201. Aim 137
05.0202. Income Tax and National Insurance Contributions (NICs) 137
Eligibility 137
05.0203. Eligible Service Personnel 137
Ineligibility 137
05.0204. Ineligible Service Personnel 137
Conditions 137
05.0205. Conditions of Payment 137
05.0206. Concurrent Payment of Reclaim the Daily Food Charge/Core Meal With Other Allowances 138
Rates 138
05.0207. Rate Payable 138
Method of Claim 138
05.0208. Method of Claim 138
Method of Payment 138
05.0209. Method of Payment 138
Chapter 5 Section 3 - Lodging Allowance 139
General 139
05.0301. Aim 139
05.0302. Necessary Costs 139
05.0303. Income Tax and National Insurance Contributions (NICs) 139
Eligibility 139
05.0304. General 139
05.0305. Eligible Service Personnel 139
Ineligibility 139
05.0306. Ineligible Service Personnel 139
Entitlement 140
05.0307. Type of Lodgings 140
05.0308. Standard of Lodgings 140
05.0309. Agent's Fees 141
05.0310. Advances 141
05.0311. Returnable Rent Indemnity Security Deposits 141
05.0312. Rent Indemnity 141
Conditions 141
05.0313. Availability of Public Accommodation 141
05.0314. Change in Individual Circumstances 141
05.0315. Change in Rank 142
05.0316. Review Procedure 142
05.0317. Duration of Allowance 142
05.0318. Retention of Lodgings During Temporary Absence 142
05.0319. Effect on Other Allowances 142
05.0320. Service Food and Accommodation Charges 142
Rates 142
05.0321. Rate Calculation 142
05.0322. Standard Rates 143
05.0323. Special Rates 143
Method of Claim 143
05.0324. Method of Claim 143
Method of Payment 144
05.0325. Method of Payment 144
Annex A to Section 3 of Chapter 5. APPLICATION FOR APPROVAL TO PAY LODGING ALLOWANCE 145
Chapter 5 Section 4 - Meals Out Expenses 146
General 146
05.0401. Aim 146
05.0402. Income Tax and National Insurance Contributions (NICs) 146
05.0403. Definitions 146
Eligibility 146
05.0404. Eligible Service Personnel 146
Ineligibility 147
05.0405. Ineligible Service Personnel 147
Conditions 147
05.0406. Reclaim the Daily Food Charge/Core Meal 147
05.0407. Receipts 148
Rates 148
05.0408. Rate Calculation - UK MOE 148
05.0409. Overseas MOE 148
Method of Claim 148
05.0410. Method of Claim 148
Method of Payment 148
05.0411. Method of Payment 148
Governance 149
05.0412. Governance 149
Chapter 5 Section 5 - Food and Incidentals Allowance 150
General 150
05.0501. Aim 150
05.0502. Income Tax and National Insurance Contributions (NICs) 150
Eligibility 150
05.0503. Eligible Service Personnel 150
05.0504. Reserve Forces 151
Ineligibility 151
05.0505. Ineligible Service Personnel 151
Conditions 152
05.0506. Periods of Temporary Absence 152
05.0507. Changes in Personal Circumstances 152
Entitlement 152
05.0508. Start of Entitlement 152
05.0509. Cessation of Entitlement 153
05.0510. Effect on Other Entitlements 153
05.0511. Advances of FIA 154
Rates 154
05.0512. Rate Calculation 154
Method of Claim 154
05.0513. Method of Claim 154
Method of Payment 155
05.0514. Method of Payment 155
Annex A to Section 5 of Chapter 5. SINGLE/UNACCOMPANIED APPOINTMENTS - FIA ELIGIBILITY TABLE 156
Chapter 5 Section 6 - Special Messing Allowance 157
General 157
05.0601. Aim 157
05.0602. Income Tax and National Insurance Contributions (NICs) 157
05.0603. Definitions 157
Eligibility 157
05.0604. Eligible Service Personnel 157
Ineligibility 157
05.0605. Ineligible Service Personnel 157
Conditions 158
05.0606. Daily Food Charge 158
05.0607. Casual Meal Charges 158
05.0608. SMA for Assignments and Exercises 158
Rates 158
05.0609. Application for SMA Rates 158
05.0610. Calculation of SMA Rates 158
Method of Claim 159
05.0611. Method of Claim 159
Method of Payment 159
05.0612. Method of Payment 159
Chapter 5 Section 7 - Long Service Advance of Pay 160
General 160
05.0701. Aim 160
05.0702. Income Tax 160
05.0703. National Insurance Contributions (NICs) 160
Definitions 160
05.0705. Property Owner 160
05.0706. Terminal Benefits 160
05.0707. Definition of Letting 161
05.0708. LSAP Waiver Premiums 161
05.0709. Relevant Authorities 161
Eligibility 161
05.0710. Eligible Service Personnel 161
Ineligibility 162
05.0711. Ineligible Service Personnel 162
Conditions 162
05.0712. Points to Note 162
05.0713. Qualifying Property 162
05.0714. Permission to Let 163
05.0715. Letting and Interest Charges 163
05.0716. Commencement or Termination of Letting 163
05.0717. Sale of LSAP Property 163
05.0718. Transfer of a LSAP Balance to a New Qualifying Property 163
05.0719. Transfer of LSAP to a Second Qualified Service Person - Early Termination or Change of Personal Circumstances 163
05.0720. LSAP during Career intermissions (CB) and Secondment 164
05.0721. Transfer Between Services 164
05.0722. Application for Early Termination, or Transfer to a Shorter Engagement 164
05.0723. Other Service Debts 165
05.0724. Premature Discharge or Release - Disciplinary or Administrative Grounds (Not at Own Request) 165
05.0725. Breach of Regulations - Impact on Interest Charges 165
05.0726. Effects of Divorce/Dissolution of Civil Partnership - Sale or Transfer of LSAP Property 166
05.0727. Effects of Divorce/Dissolution of Civil Partnership - Continued Ownership 166
05.0728. Change in Circumstances - Periodic Spot Checks 166
05.0729. Refund of Legal Expenses (RLE) for Purchase and Sale of Property 166
05.0730. Re-Mortgage - Increase in Mortgage Loan 166
05.0731. Re-Mortgage - Change of Mortgage Provider 167
05.0732. Second Mortgage 167
05.0733. Entitlement to Service Families Accommodation (SFA) 167
Rates 167
05.0734. Rate of LSAP Waiver Premium 167
05.0735. Rate of Interest Charges 167
Method of Repayment 167
05.0736. Repayment of the LSAP 167
05.0737. Full or Part Repayment 168
Waiver of Recovery 168
05.0738. Waiver of Recovery of LSAP 168
05.0739. Casework Procedure 169
Annex A to Section 7 of Chapter 5. LSAP METHOD OF CLAIM 170
Annex B to Section 7 of Chapter 5/Annex A to Section 7 of Chapter 5. Application for the Waiver of the Outstanding Balance of the Tri-Service Long Service Advance of Pay (LSAP) 172
Chapter 5 Section 8 - Defence Travel Hotel Booking Service (HBS) Procedures 173
05.0801. HBS 173
CHAPTER 6 - OFFICIAL TRAVEL 174
Chapter 6 Section 1 - Sports Travel 185
General 185
06.0101. Aim 185
06.0102. Income Tax and National Insurance Contributions (NICs) 185
Eligibility 185
06.0103. Eligible Service Personnel 185
Conditions 185
06.0104. Competitions 186
06.0105. Principles of Travel 187
06.0106. Towed Sports Trailers 187
06.0107. Carriage of Sports Equipment 188
06.0108. Team Travel 188
06.0109. Individual Service Competitors 188
06.0110. Sports Association Meetings 189
Rates 189
06.0111. Rates Calculation Methodology 189
Method of Claim 189
06.0112. Method of Claim 189
Method of Payment 189
06.0113. Method of Payment 189
Chapter 6 Section 2 - Travel for Operational Stand Down 190
General 190
06.0201. Aim 190
06.0202. Income Tax and National Insurance Contributions (NICs) 190
06.0203. Associated Regulations 190
Eligibility 190
06.0204. Eligible Service Personnel 190
Conditions 190
06.0205. Genuine Break 190
06.0206. Method of Travel 190
06.0207. Alternative Travel 191
06.0208. Transfer of TOSD 191
Other Allowances 191
06.0209. Concurrent Payment of Other Allowances 191
Rates 191
06.0210. Rate Payable 191
Method of Claim 191
06.0211. Method of Claim 191
Method of Payment 191
06.0212. Method of Payment 192
Chapter 6 Section 3 - Service Families' Travel 193
General 193
06.0301. Aim 193
06.0302. Principles 193
06.0303. Income Tax and National Insurance Contributions (NICs) 193
Definition 193
06.0304. United Kingdom (UK) 193
Entitlements 193
06.0305. First Joining 193
06.0306. Families of Service Personnel Recruited Overseas 193
Family Moves Within the UK 193
06.0307. Next Move Having First Set Up Home 193
06.0308. Assignment Within the UK - Immediate Family Accompanying the Service Spouse/Civil Partner 194
06.0309. Residence for Less than 183 Days 194
06.0310. Assignment Within the UK - Immediate Family Unable to Accompany the Service Spouse/Civil Partner 194
06.0311. Subsequent Move of the Immediate Family 194
06.0312. Preliminary Visit to Arrange Private or Substitute Services Families' Accommodation (SSFA) at a New Place of Duty in the UK 195
06.0313. Assignment Within the UK Where the Immediate Family Does Not Wish to Accompany the Service Spouse/Civil Partner 195
06.0314. Immediate Family Moves Within the UK for Reasons Other than the Service Spouse's/Civil Partner's Assignment 195
Immediate Family Moves from UK to Overseas 196
06.0315. Assignment From the UK to an Overseas Station - Immediate Family Accompanying the Service Spouse/Civil Partner 196
06.0316. Assignment from the UK to an Overseas Station - Immediate Family Not Accompanying the Service Spouse/Civil Partner 197
Immediate Family Moves Between Overseas Locations 198
06.0317. Assignment Between Overseas Stations 198
Immediate Family Moves from Overseas to the UK 199
06.0318. Assignment From an Overseas Station to the UK 199
06.0319. Return to the UK for Reasons Other Than Assignment 200
06.0320. Arrival in the UK from Overseas 201
Immediate Family Travel on Termination of Service 202
06.0321. Immediate Family Travel Entitlements on Termination of Service 202
Immediate Family Travel for Inter-Assignment Leave 202
06.0322. Immediate Family Travel for Inter-Assignment Leave 202
Authorised Absence 202
06.0323. Travel for Authorised Absence in the UK 202
06.0324. Travel for Authorised Absence Overseas 202
Service Overseas with Foreign and Commonwealth Forces 203
06.0325. Loan Service, Secondment and Exchange Appointments 203
Travel for Accompanying Employees of Service Personnel 203
06.0326. General 203
06.0327. Privately-Funded Employees 203
06.0328. Child(ren)'s Nannies, Nurses or Governesses 203
Travel for Medical Reasons 204
06.0329. Medical Treatment 204
06.0330. Travel of Seriously Deaf Children from Overseas Stations to the UK for Medical Reasons 205
06.0331. Travel from Overseas to UK for Confinement 205
06.0332. Travel from Overseas or Within the UK to SFA for a Visit Prior to Adaptation for Special Needs and/or Disability 205
UK Interviews for Service Children 206
06.0333. Return to the UK for Interview for Children who Officially Accompany Their Parents Overseas 206
Travel to Investitures 206
06.0334. Travel to Investitures 206
Travel in the UK for Immediate Families of Service Personnel Under Sentence in the Military Corrective Training Centre (MCTC) 207
06.0335. Visitors 207
06.0336. Rail Travel 207
06.0337. Extra Visits 207
06.0338. Visiting Children 207
Travel for the Spouse/Civil Partner of Service Personnel on Welfare Work 207
06.0339. Welfare Visits 207
FIGLEAF Travel Scheme 207
06.0340. FIGLEAF Travel Scheme 208
Families Travel for Casualty and Compassionate Reasons 208
06.0341. Casualty and Compassionate Travel 208
06.0342. Family Travel for Authorised Dangerously-Ill Forwarding of Relatives (DILFOR) UK Visits 208
06.0343. Family Travel for Authorised Visits to Very Seriously Ill (VSI) Service Personnel Overseas and VSI/Seriously Ill (SI) in NI 208
06.0344. Family Travel for Authorised Visits to VSI Accompanying Non-Service Spouse/Civil Partner Overseas 208
06.0345. Further Visits to VSI or SI Service Personnel in the UK 208
06.0346. Family Travel following the Death of a Service Person in the UK 209
06.0347. Family Travel following the Death of a Service Person at an Overseas Duty Station 209
06.0348. Family Travel following the Death of a Service Person who Dies whilst on Authorised Absence 209
06.0349. Family Travel following the Death Overseas of a Member of the Women's Royal Voluntary Service (WRVS), Soldiers, Sailors, Airmen and Families Association (SSAFA) or British Red Cross Society (BRCS) 209
06.0350. Family Travel to Attend a Funeral in the UK/Republic of Ireland of an Immediate Family Member Who Dies Overseas 209
06.0351. Family Travel to the UK Following the Death of a Child Overseas and Repatriation of the Child's Body to the UK 209
06.0352. Attendance by Family Members at Inquests into Deaths Attributable to Service 209
Accompanying Duty Travel by Spouses/Civil Partners 209
06.0353. General. This section does not apply to travel in connection with postings, investitures, medical and other compassionate cases 209
06.0354. Command Annual Conference 210
06.0355. Overseas Accompanied Travel 210
06.0356. Approvals 210
Rates 210
06.0357. Rates 210
Method of Claim 210
06.0358. Method of Claim 210
Method of Payment 210
06.0359. Method of Payment 211
Chapter 6 Section 4 - Motor Mileage Allowance 212
General 212
06.0401. Aim 212
06.0402. Income Tax and National Insurance Contributions (NICs) 212
Eligibility 212
06.0403. Eligible Service Personnel 212
Entitlement to Claim MMA 212
06.0404. Authorised Duty Journeys 212
Private Car Rate 212
06.0405. General 212
06.0406. Double Journeys 213
06.0407. Borrowed or Hired Cars 213
06.0408. Service Person and Spouse/Civil Partner Owning Separate Cars 213
Miscellaneous Expenses 213
06.0409. Passengers 213
06.0410. Additional Fees 213
Conditions 214
06.0411. Duty Journeys Starting or Ending at the RWA by Claimants of Automated Home to Duty Travel 214
06.0412. Insurance Cover 214
06.0413. Supporting Documentation and Audit 214
Use of Bicycles for Duty Travel 214
06.0414. General 214
Rates 214
06.0415. Rate Calculation Methodology 214
Method of Claim 215
06.0416. Method of Claim 215
Method of Payment 215
06.0417. Method of Payment 215
Chapter 6 Section 5 - Nepal (Gurkha) Trek Allowance 216
General 216
06.0501. Aim 216
06.0502. Income Tax and National Insurance Contributions (NICs) 216
06.0503. Compassionate Leave 216
Rates 216
06.0504. Calculation of Rates 216
Method of Claim 216
06.0505. Method of Claim 216
Method of Payment 216
06.0506. Method of Payment 216
Calculation of Entitlement 216
06.0507. Duration Calculation 216
06.0508. Overall Entitlement Calculation 217
Chapter 6 Section 6 - Privately Arranged Passage 218
General 218
06.0601. Aim 218
06.0602. Income Tax and National Insurance Contributions (NICs) 218
06.0603. Application 218
06.0604. Insurance 218
Eligibility 218
06.0605. Eligible Personnel 218
Ineligibility 218
06.0606. Medical Conditions 218
Conditions 218
06.0607. PAP Restrictions 218
06.0608. PAP Journey Start Points 219
06.0609. Method of Claim 219
06.0610. Completion and Authorisation of the Entitlement Certificate 219
06.0611. Advances of Pay 220
06.0612. Visas and Passports 220
06.0613. Use of Official Movement Organisations 220
06.0614. Method of Payment 220
Annex A to Section 6 of Chapter 6. AUTHORITY AND ENTITLEMENT CERTIFICATE PRIVATELY ARRANGED PASSAGE - SERVICE PERSON 222
Annex B to Section 6 of Chapter 6. AUTHORITY AND ENTITLEMENT CERTIFICATE PRIVATELY ARRANGED PASSAGE - IMMEDIATE SERVICE FAMILY 224
Chapter 6 Section 7 - Duty Travel 228
General 228
06.0701. Principles of Duty Travel 228
06.0702. Income Tax and National Insurance Contributions (NICs) 228
CONDITIONS 228
Joining, Transferring Between, Leaving and Rejoining the Services 228
06.0703. Personnel Living Within the UK who Join the Services 228
06.0704. Personnel Living Outside the UK who Join the UK Armed Forces 228
06.0705. Personnel who Transfer Between the UK Armed Forces 229
06.0706. Travel Entitlements on Termination of Service 229
06.0707. Recall From the Reserve 230
06.0708. Voluntary Re-employment 230
Pre-assignment Recce Visits on Permanent Assignment Overseas 230
06.0709. Intent 230
06.0710. Entitlement 230
06.0711. Groups Excluded from Pre-assignment Recce Visits 230
06.0712. Process for Agreement by CO 230
06.0713. Process for Authorisation by Two Star Director Resources 231
Change of Permanent Duty Station 231
06.0714. Re-assignment in the UK - Preliminary Visit 231
06.0715. Return to a Previous Station Within the UK to March Out of SFA 231
06.0716. Travel in the UK on Return from an Overseas Assignment 231
06.0717. Travel on change of permanent assignment to/from Northern Ireland 231
06.0718. Travel on change of permanent assignment to/from UK and North West Europe countries 231
Duty Travel with Associated Leave Journeys 233
06.0719. Inter-assignment Leave 233
06.0720. Inter-Assignment Leave Between 2 Overseas Assignments 234
06.0721. Privately Arranged Passage 234
06.0722. Recall From Leave 234
06.0723. Compassionate Leave 235
06.0724. Sick Leave 235
Other Entitlements to Duty Travel 235
06.0725. Travel to attend training in the UK - Reserve Forces Personnel living overseas 235
06.0726. Service Complaint Interviews 236
06.0727. Witnesses at Courts-Martial and Boards of Inquiry 236
06.0728. Attendance at Civil Courts as a Witness 236
06.0729. Defendants at Civilian Courts 236
06.0730. Visits to Defence Lawyers 236
06.0731. Returning to a Unit after Acquittal 236
06.0732. Investitures and Royal Garden Parties 236
06.0733. Guards of Honour 237
06.0734. Bands 237
06.0735. Assisted Travel to the UK or Germany to Attend Spouse's/Civil Partner's Confinement 237
06.0736. Medical Boards and Appointments 238
06.0737. Funerals and Memorial Services 238
06.0738. Attendance at Inquests 238
06.0739. Officiating Chaplains and Civilian Lay Readers 238
06.0740. Learning Credits Scheme 238
06.0741. Educational Courses, Educational Visits and Graduated Resettlement Time (GRT) 238
06.0742. Examinations 240
06.0743. Honorary RNR/RMR Officers, Colonels and Colonels Commandant of Regiments, Corps and Divisions of Infantry, Army Reserve Honorary Colonels and Honorary Air Commodores 241
06.0744. Conditions of Travel for Honorary RNR/RMR Officers, Colonels and Colonels Commandant of Regiments, Corps and Divisions of Infantry, Army Reserve Honorary Colonels and Honorary Air Commodores 241
06.0745. Rifle Meetings 241
06.0746. Laying Up Standards, Guidons and Colours 242
06.0747. Granting of "Freedom" of a City or Town 242
06.0748. Return Passage for Gurkhas 242
Duty Travel by Claimants of Automated Home to Duty Travel (HDT) 242
06.0749. Duty Journeys to Other Locations Starting or Ending at the RWA 242
Chapter 6 Section 8 - Rail Travel 243
General 243
06.0801. Application 243
06.0802. Definition of Rail 243
06.0803. Rail Travel in the UK 243
06.0804. Eurostar Travel 243
06.0805. Time Saving in the Interests of the Service 243
06.0806. Repayment of Rail Fare When a Warrant is Not Issued 243
Conditions 243
Rail Travel and/or Eurostar in the UK and the RoI 243
06.0807. Class of Travel 243
06.0808. Seat Reservation 243
06.0809. Sleeping Berths 244
06.0810. Exclusive Use of a Reserved Compartment 244
Rail Travel in Overseas Theatres 244
06.0811. General 244
06.0812. Class of Travel 244
Method of Claim 244
06.0813. Method of Claim 244
Method of Payment 244
06.0814. Method of Payment 244
Chapter 6 Section 9 - Road Travel 245
General 245
06.0901. Application 245
Eligibility 245
06.0902. General 245
06.0903. Travel by Bus/Coach 245
06.0904. Taxi 245
06.0905. Private Vehicles 246
06.0906. Car Hire 246
06.0907. Motorcycles and Bicycles 246
06.0908. Saving of Time in the Interests of the Service 246
06.0909. Additional Fees 247
06.0910. Congestion Charges 247
Overseas Theatres 247
06.0911. General 247
Method of Claim 247
06.0912. Method of Claim 247
Method of Payment 247
06.0913. Method of Payment 247
Chapter 6 Section 10 - Air Travel 248
General 248
06.1001. Application 248
06.1002. Air Trooping Services/MOD Charter 248
06.1003. Class of Travel by Civil Airlines 248
06.1004. Families 248
06.1005. Travel by Civil Airline 248
06.1006. Regional Airport Tax 248
Method of Application 249
06.1007. Method of Application 249
Chapter 6 Section 11 - Sea Travel 250
General 250
06.1101. Application 250
Ferry Journeys 250
06.1102. Class of Sea Travel for Service Personnel 250
06.1103. Class of Travel for Immediate Family Members 250
06.1104. Sleeping Accommodation 250
06.1105. Use of Hovercraft, Hydrofoil or Jetfoil 250
Sea Travel (Other Than Ferry Journeys As Detailed Above) 250
06.1106. General 250
Eligibility 250
06.1107. Class of Travel 251
Method of Application 251
06.1108. Method of Application 251
CHAPTER 7 - COMMUTING 252
Chapter 7 Section 1 - Get You Home (Early Years) 257
General 257
07.0101. Aim 257
07.0102. Income Tax and National Insurance Contributions (NICs) 257
Definitions 257
07.0103. Qualifying Service 257
07.0104. Qualifying Addresses 257
07.0105. Entitlement Period 257
Eligibility 258
07.0106. Eligible Service Personnel 258
Ineligibility 258
07.0107. Ineligible Service Personnel 258
Entitlement 258
07.0108. Qualifying Address in UK or ROI 258
07.0109. Qualifying Address outside UK or ROI 259
07.0110. Calculation of Travel Entitlement GYH(EY) within the UK or ROI 259
07.0111. Calculation of Travel Entitlement for GYH(EY) journeys outside the UK and ROI 259
07.0112. Change of Qualifying Residence 260
Conditions GYH(EY) 260
07.0113. Methods of Travel for personnel entitled within the UK and ROI 260
07.0114. Journeys on Change of Assignment Broken by Leave 262
07.0115. Refunds 262
07.0116. Travel to the GB Islands, Northern Ireland (NI) and the Republic of Ireland 262
07.0117. Journeys Involving Travel to/from the GB Isl 262
07.0118. Overseas Qualifying Address 263
07.0119. Methods of Travel for personnel entitled to journeys outside the UK and ROI 263
07.0120. Untaken GYH(EY) Journeys 264
07.0121. Transfer of GYH(EY) Journeys 264
07.0122. Hospital In-Patients 264
07.0123. Transfer from GYH(EY) or DOMCOL to GYH(EY) 264
Rates 264
07.0124. Rates 265
07.0125. Rate Calculation for Personnel entitled for travel outside UK and ROI 265
Method of Claim 265
07.0126. Method of Claim 265
Method of Payment 265
07.0127. Method of Payment 265
Chapter 7 Section 2 - Get You Home (Seagoers) 266
General 266
07.0201. Aim 266
07.0202. Income Tax and National Insurance Contributions (NICs) 266
Definitions 266
07.0203. GYH(S) Definitions 266
Eligibility 266
07.0204. Eligible Service Personnel 266
Entitlement 267
07.0205. Annual Entitlement 267
07.0206. Travel to Qualifying Address 267
07.0207. Time Qualification Criteria 267
07.0208. Seagoing Personnel Temporarily Landed Ashore 267
07.0209. SLQUs Alongside in UK Ports 267
07.0210. GYH(S) Additional Journeys for Displacement of Ships from Base Port 268
07.0211. Visits to Other UK Ports 269
07.0212. GYH(S) and GYH(S) Additional Travel to the GB Islands, Northern Ireland (NI) and the Republic of Ireland 269
07.0213. Ceasing Entitlement to Accrue GYH(S) Journeys 269
Conditions 270
07.0214. Effect on Other Allowances 270
07.0215. GYH(S) and GYH(S) Additional Journeys - Single Journeys 270
07.0216. Issue of Multiple Travel Methods for GYH(S) or GYH(S) Additional Journeys 270
07.0217. Methods of Travel 270
07.0218. Refunds 270
07.0219. Bonus Points or Customer Incentives 270
07.0220. Travel to and from a Rail/Bus/Coach Station 270
07.0221. Combination Travel 270
07.0222. Carry Forward of GYH(S) Journeys on Assignment from Seagoing to Shore Service 270
07.0223. Carry Forward of GYH(S) Journeys Between Leave Years 271
07.0224. Non-British Passport Holders 271
07.0225. Transfer of Journeys 271
07.0226. Children Under 16 Years of Age 271
07.0227. Seagoing Longer Separation Allowance Qualifying Unit 271
Rates 272
07.0228. Rates 272
Method of Application/Claim 272
07.0229. Method of Application/Claim 272
Method of Payment 272
07.0230. Method of Payment 272
Annex A to Section 2 of Chapter 7. SEAGOERS ENTITLEMENT TO SEPARATION, GET YOU HOME AND UNPLEASANT LIVING ALLOWANCES 273
Chapter 7 Section 3 - Home to Duty Travel 274
General 274
07.0301/07.03701. Aim 274
07.0302. Income Tax and National Insurance Contributions (NICs) 274
07.0303. Principles 274
07.0304. Rationale 275
Eligibility 275
07.0305. Eligible Personnel 275
07.0306. Ineligible Personnel 276
07.0307. Car Share 276
Conditions 276
07.0308. Personal Contribution (PC) 276
07.0309. Commencement of Entitlement 277
07.0310. Cessation of Entitlement 277
07.0311. Method of Travel 278
07.0312. Change of Residence 278
07.0313. Additional Daily Journeys 278
07.0314. Assessment of Mileage 278
07.0315. Maximum Distance 279
07.0316. Exceeding the 50 Mile Limit 280
07.0317. Passenger Allowance 280
07.0318. Additional Expenses 280
07.0319. Travel by Public Transport 280
07.0320. Gosport and Hayling Ferries' Concession 280
07.0321. Temporary Duty and Courses 281
07.0322. Temporary Duty Journeys Starting or Ending at the RWA 281
07.0323. Effect on Other Allowances 282
07.0324. Refunds 282
Rates 282
07.0325. Calculation of HDT Rates 282
Method of Claim 282
07.0326. Method of Claim 282
07.0327. Manual Claimants 283
07.0328. Documentation 283
Method of Payment 283
07.0329. Automated Payment 283
07.0330. Manual Payments 283
07.0331. Tables of Eligibility 283
Chapter 7 Section 4 - Get You Home Travel 285
General 285
07.0401. Aim 285
07.0402. Income Tax and National Insurance Contributions (NICs) 285
Definitions 285
07.0403. Theatre Boundaries 285
07.0404. Qualifying Residence 285
Eligibility 286
07.0405. General 286
07.0406. Permanent Assignments 287
07.0407. Mid-Assignment Change of QRes 287
07.0408. Privately Maintained Property (PMP) 288
07.0409. Service Couples (PStat Cat 1s / 5s) 288
07.0410. Seagoers' Residence at Work Address (RWA) 289
07.0411. Temporary Duty 289
Ineligibility 289
07.0412. Ineligible Service Personnel 289
Entitlement 291
07.0413. General 291
07.0414. Continuation of Entitlement 291
07.0415. Cessation of Entitlement 292
07.0416. Journeys Involving a Sea Passage 292
07.0417. Inland Ferry, Toll Charges or Congestion Charges 292
07.0418. Temporary Duty in More than One Location 292
Conditions 292
07.0419. Effect on Other Allowances - Seagoers 292
07.0420. Effect on Other Allowances - All Service Personnel 292
Rates 293
07.0421 Rate Calculation 293
Method of Claim 293
07.0422. Method of Claim 293
Method of Payment 293
07.0423. Method of Payment 293
Annex A to Section 4 of Chapter 7. JOURNEYS INVOLVING A SEA PASSAGE: GYH(T) JOURNEY ASSUMED 'OVER THE WATER' DISTANCES FROM THE GB MAINLAND TO THE ISLAND LOCATIONS 294
Annex B to Section 4 of Chapter 7. FLOWCHART DEPICTING THE INTERACTION BETWEEN HDT AND GYH(T) 295
CHAPTER 8 - UK SERVICE 296
Chapter 8 Section 1 - Northern Ireland Journeys 300
General 300
08.0101. Aim 300
08.0102. Income Tax and National Insurance Contributions (NICs) 300
Eligibility 300
08.0103. Eligible Personnel 300
Ineligibility 300
08.0104. Ineligible Personnel 300
Entitlement 300
08.0105. Service Personnel on Assignment in NI 300
08.0106. Start/Cessation Dates 301
Conditions 301
08.0107. Timing of NI Journeys 301
08.0108. NI Journeys Travel by the Immediate Family without the Service Person 301
08.0109. Transfer of Journeys 301
08.0110. Journeys to Overseas Destinations 301
08.0111. Permissible Destinations 302
08.0112. Death in Service 302
Method of Travel 302
08.0113. Method of Travel 302
08.0114. Rates for NI Journeys 303
Method of Application/Claim 303
08.0115. Method of Application/Claim 303
08.0116. HM Revenue and Customs (HMRC) Reporting Requirements 303
Method of Payment 303
08.0117. Method of Payment 303
Annex A to Section 1 of Chapter 8. RECORD OF NI FAMILY JOURNEYS THAT INCUR INCOME TAX AND NICs LIABILITIES 304
Chapter 8 Section 2 - Reimbursement of Congestion Charges for Personnel Residing in Congestion Charge Zones 306
General 306
08.0201. Aim 306
08.0202. Background 306
08.0203. Income Tax and National Insurance Contributions (NICs) 306
Eligibility 306
08.0204. Eligible Service Personnel 306
08.0205. Duty Travel 306
Ineligibility 306
08.0206. Home to Duty Travel 306
Entitlement 306
08.0207. Refunds 306
Conditions 307
08.0208. Limitations 307
08.0209. Death in Service 307
Rates 307
08.0210. Rates of CC 307
Method of Claim 307
08.0211. Method of Claim 307
Method of Payment 307
08.0212. Method of Payment 307
Chapter 8 Section 3 - Northern Ireland Resident's Supplement 308
General 308
08.0301. Aim 308
08.0302. Rationale for NIRS 308
08.0303. Income Tax and National Insurance Contributions (NICs) 308
Eligibility 308
08.0304. Eligible Service Personnel 308
Ineligibility 309
08.0305. Ineligible Service Personnel 309
Entitlement 309
08.0306. Start of Entitlement 309
08.0307. Cessation of Entitlement 309
08.0308. Retention of Entitlement When Accompanied 310
08.0309. Service Couples 310
Rates 310
08.0310. Rate Calculations 310
Method of Claim 310
08.0311. Method of Claim 310
Method of Payment 310
08.0312. Method of Payment 310
Chapter 8 Section 4 - Northern Ireland Motor Insurance Refunds 311
General 311
08.0401. Aim 311
08.0402. Income Tax and National Insurance Contributions (NICs) 311
Eligibility 311
08.0403. Eligible Service Personnel 311
Ineligibility 311
08.0404. Ineligible Service Personnel 311
Entitlements 311
08.0405. Service Entitlements 311
08.0406. Admissible Refunds 311
Rates 312
08.0407. Calculation of Refund 312
Method of Claim 312
08.0408. Insurance Quotations 312
08.0409. Submission of Claims 312
Method of Payment 312
08.0410. Method of Payment 312
Chapter 8 Section 5 - Recruitment and Retention Allowance (London) 313
General 313
08.0501. Aim 313
08.0502. Rationale 313
08.0503. Income Tax and National Insurance Contributions (NICs) 313
Eligibility 313
08.0504. General 313
Entitlement 313
08.0505. Commencement of Entitlement 313
08.0506. Cessation of Entitlement 313
08.0507. University Cadets 314
Rates 314
08.0508. Rate Calculation 314
Method of Claim 314
08.0509. Method of Claim 314
Method of Payment 314
08.0510. Method of Payment 314
CHAPTER 9 - OVERSEAS SERVICE 315
Chapter 9 Section 1 - Overseas Rent Allowance 328
General 328
09.0101. Aim 328
09.0102. Income Tax and National Insurance Contributions (NICs) 328
Eligibility 328
09.0103. Conditions of Eligibility 328
Entitlement 328
09.0104. Accommodation Entitlements and Specification 328
Conditions 329
09.0105. General 329
09.0106. Payment of ORA in Advance of an Individual's Arrival at a Duty Station 329
09.0107. Changes in Rent 329
09.0108. Mid-Assignment Moves 329
09.0109. Payment of ORA During the Absence of the Service Person, Spouse/Civil Partner and/or Immediate Family from the Overseas Duty Station 329
09.0110. Miscellaneous Utilities Expenditure 329
09.0111. Cessation of ORA 330
09.0112 Cessation of ORA Following Death of the Service Person 330
Rates 330
09.0113. Rate Calculation 330
09.0114. Annual Rate Review 330
09.0115. Action on Rent Changes 331
Method of Claim 331
09.0116. Method of Claim 331
Method of Payment 331
09.0117. Method of Payment 331
Annex A to Section 1 of Chapter 9. INSTRUCTIONS FOR CLAIMING OVERSEAS RENT ALLOWANCE 332
Chapter 9 Section 2 - Respite Journeys (Remote Locations) 336
General 336
09.0201. Aim 336
09.0202. Income Tax and National Insurance Contributions (NICs) 336
Eligibility 336
09.0203. Eligible Personnel 336
09.0204. Reserve Forces Personnel 336
Ineligibility 336
09.0205. Ineligible Personnel 336
Entitlement 336
09.0206. Areas of Entitlement 336
09.0207. Commencement of Entitlement 337
09.0208. Cessation of Entitlement 337
09.0209. Use of RJ(RL) 337
Conditions 338
09.0210. Methods of Travel and Routes 338
09.0211. Alternative Mode of Transport to Air Travel 338
09.0212. Accommodation and Other Costs 338
09.0213. Inadmissible Costs 339
09.0214. Combination of Travel Entitlements 339
09.0215. Death in Service 339
Rates 339
09.0216. Calculation of Rates 339
Method of Application/Claim 339
09.0217. Method of Application/Claim 339
09.0218. HM Revenue and Customs (HMRC) Reporting Requirements 339
Method of Payment 339
09.0219. Method of Payment 340
Annex A to Section 2 of Chapter 9. RECORD OF RJ (RL) JOURNEYS FROM THE SCOTTISH OUTER ISLES AND ACCOMMODATION THAT INCUR INCOME TAX AND NICs LIABILITIES 341
Chapter 9 Section 3 - Refund of Foreign Currency Exchange Costs 343
09.0301 Aim 343
09.0302. Income Tax and National Insurance Contributions (NICs) 343
Eligibility 343
09.0303. Eligible Service Personnel 343
Rates 343
09.0304. Refund Entitlements 343
Method of Claim 344
09.0305. Method of Claim 344
Method of Payment 344
09.0306. Method of Payment 344
Chapter 9 Section 4 - Overseas Furniture Provision Scheme 345
General 345
09.0401. Aim 345
09.0402. Income Tax and National Insurance Contributions (NICs) 345
Eligibility 345
09.0403. Eligible Service Personnel 345
Definitions 345
09.0404. OFPS Definitions 345
Conditions 346
09.0405. Basis of Provision 346
09.0406. Ownership of Stock 346
09.0407. Inadmissible Items 346
09.0408. Special Provisions 346
Operation of the Furniture Provision Scheme 347
09.0409. Setting up a New Scheme 347
09.0410. Issue of Funds 347
09.0411. Handover of OFPS Inventory Items 348
09.0412. Expenditure Levels 348
09.0413. Maintenance of a Residential Inventory 348
09.0414. Subsequent Purchases 348
09.0415. Final Reconciliation 348
09.0416. Broken or Damaged Items 348
09.0417. Taking Over an Existing Scheme 348
09.0418. Closing Down a Scheme and Disposal of Stock 349
09.0419. Offers to Other Government Departments 349
09.0420. Sale of Stock 349
09.0421. Sale to the OFPS Holder 349
09.0422. Local Delegation 349
09.0423. Write-Off of Stock 349
Rates 350
09.0424. OFPS Financial Ceilings 350
Method of Payment 350
09.0425. Method of Payment 350
Annex A to Section 4 of Chapter 9. INSTRUCTIONS FOR SETTING UP/TAKING OVER AN OVERSEAS FURNITURE PROVISION SCHEME 351
Chapter 9 Section 5 - Local Overseas Allowance (LOA) 354
General 354
09.0501. Aim 354
09.0502. Rationale 354
09.0503. Chapter Contents 354
09.0504. Tax and National Insurance Contributions (NICs) 354
Definitions 354
09.0505. Immediate Family 354
09.0506. Rate Terminology 354
09.0507. LOA Area 354
09.0508. Main Stations 354
Eligibility 355
09.0509. General 356
09.0510. Reserved 356
Ineligibility 356
09.0511. Ineligible Personnel 356
Entitlements 357
09.0512. Notification Requirements 357
09.0513. Unaccompanied Rates 357
09.0514. Accompanied Rates 357
06.0415. Children 358
09.0516. Separation from the Immediate Family in the Same LOA Area 359
09.0517. Separation from the Immediate Family Not in the Same LOA Area 359
09.0518. Commencement and Cessation of Entitlement 361
09.0519. Relocation Leave 361
09.0520. Individual Leave and Rest and Recuperation (where applicable) Whilst in Receipt of LOA 361
09.0521. Staging Through a LOA Area 361
Temporary Duty 361
09.0522. Temporary Duty Rates of LOA 361
09.0523. Early Payment to Seagoing Personnel 362
Exercise/Field Conditions Rates of LOA 362
09.0524. Exercise or Field Conditions Rates of LOA 362
Conditions 363
09.0525. Concurrent Payment with Subsistence 363
09.0526. Individual Leave and Rest and Recuperation (where applicable) When in Receipt of Temporary Duty or Exercise or Field Conditions Rates of LOA 363
09.0527. Absence of the Immediate Family 363
09.0528. Continuance on Admission to Hospital - Those Permanently Assigned to a LOA Area 363
09.0529. Continuance on Admission to Hospital - Those on Temporary Duty in a LOA Area 363
09.0530. Death of a Service Person, Spouse/Civil Partner or Eligible Child 363
09.0531. PStat Cat 2 Service Personnel 364
09.0532. Entitlement on Cessation of Pay 364
09.0533. Married to or in a Civil Partnership With Another Member of the Armed Forces or to a UK Based Civil Servant, or Civilian Welfare Workers 364
Rates 366
09.0534. Full Rate LOA Calculation 366
09.0535. Reduced Rates of LOA Calculation 366
09.0536. Changes to Rates 366
09.0537. Publication of LOA Rates 366
Method of Claim 366
09.0538. Method of Claim 367
Method of Payment 367
09.0539. Method of Payment 367
09.0540. Method of Payment in the Event of the Death of a Service Person 367
Chapter 9 Section 6 - Living Out Supplemented Rates of Local Overseas Allowance 368
General 368
09.0601. Aim 368
09.0602. Income Tax and National Insurance Contributions (NICs) 368
Eligibility 368
09.0603. Eligible Service Personnel 368
Ineligibility 369
09.0604. Ineligible Service Personnel 369
Conditions 369
09.0605. General 369
09.0606. Messing 369
09.0607. Food Charges 369
09.0608. Accommodation Charges and Contributions In Lieu of Council Tax (CILCOT) 369
09.0609. Periods of Temporary Absence 370
09.0610. Changes in Personal Circumstances 370
Entitlement 370
09.0611. Start of Entitlement 370
09.0612. Cessation of Entitlement 370
09.0613. Effect on Other Allowances 371
09.0614. Advances of LOSLOA 371
09.0615. Rate Calculation Methodology 372
09.0616. Incidentals 372
Method of Claim 372
09.0617. Method of Claim 372
Method of Payment 372
09.0618. Method of Payment 372
Annex A to Section 6 of Chapter 9. APPLICATION FOR PAYMENT OF LIVING OUT SUPPLEMENTED RATES OF LOCAL OVERSEAS ALLOWANCE 373
Annex B to Section 6 of Chapter 9. SINGLE/UNACCOMPANIED APPOINTMENTS - LOSLOA ELIGIBILITY TABLE 375
Annex C to Section 6 of Chapter 9. DELEGATION OF APPROVAL OF LOSLOA FROM DBS CURRENT OPS 376
Chapter 9 Section 7 - Small Station Local Overseas Allowance 378
General 378
09.0701. Aim 378
09.0702. Rationale 378
09.0703. Income Tax and National Insurance Contributions (NICs) 378
Definitions 378
09.0704. Immediate Family 378
09.0705. Rate Terminology 378
09.0706. Children 378
09.0707. Small Stations 378
09.0708. Items included in Small Stations LOA Rate Calculations 378
09.0709. SSLOA Area 379
Eligibility 381
09.0710. General 381
Ineligibility 381
09.0711. General 381
Conditions 381
09.0712. General 381
09.0713. Visits to the Small Station by Children 381
09.0714. Children Attending School in the same, or Neighbouring LOA Area 381
09.0715. Admittance of Children to Hospital in a Neighbouring LOA Area 382
09.0716. Temporary Absence of a Child 382
09.0717. Permanent Moves of Children away from the SSLOA Area 382
09.0718. Permanent Moves of Children to the SSLOA Area 382
09.0719. PStat Cat 2 Service Personnel 382
09.0720. Special Conditions 383
09.0721. Death of a Service Person, Spouse/Civil Partner or Eligible Child 383
Rates 384
09.0722. Calculation of Rates 384
09.0723. Publication of Rates 384
09.0724. Changes to Rates 384
09.0725. Accounting Rates 384
Method of Claim 384
09.0726. Method of Claim 384
Method of Payment 384
09.0727. Method of Payment 384
09.0728. Method of Payment in the Event of the Death of a Service Person 384
Chapter 9 Section 8 - Seagoing Local Overseas Allowance 385
General 385
09.0801. Aim 385
09.0802. Income Tax and National Insurance Contributions (NICs) 385
Definitions 385
09.0803. Reserved 385
09.0804. Rate Terminology 385
Eligibility 385
09.0805. Eligible Service Personnel 385
Ineligibility 385
09.0806. Ineligible Service Personnel 385
Entitlement 385
09.0807. Commencement of Entitlement 386
09.0808. Seagoing Exchange Personnel 386
09.0809. LOA Entitlement During Land-Based Medical Treatment 387
09.0810. Embarkation and Landing of Seagoing Personnel 387
09.0811. Ships Refitting or Immobilised in a Foreign Port 387
Rates 387
09.0812. Calculation of Rates 387
09.0813. Publication of Rates 387
Method of Claim 387
09.0814. Method of Claim 387
Method of Payment 387
09.0815. Method of Payment 387
Chapter 9 Section 9 - Allowances for Attaches, Advisers and Defence Section Service Support Staff Supported by DE STRAT OS 388
General 388
09.0901. Aim 388
09.0902. Income Tax and National Insurance Contributions (NICs) 388
09.0903. The Hornby Package and Instructions to Service Attaches and Advisers (INSAA) 388
Eligibility 388
09.0904. Eligible Service Personnel 388
Ineligibility 388
09.0905. Ineligible Service Personnel 388
Entitlement 388
09.0906. General 388
09.0907. Accompanied Personnel 389
09.0908. Unaccompanied Personnel 390
09.0909. Child Addition 390
09.0910. Travel To and From Duty Station 390
09.0911. Travel Allowances 390
09.0912. Pre-Assignment Recces for Attaches and their Spouses 391
09.0913. Pre-Assignment Recces for Defence Section Attache Support Staff 391
09.0914. Local Overseas Allowances (LOA) 391
09.0915. Temporary Rent Allowance/Subsistence 391
09.0916. Free Car Shipment 392
09.0917. Local School Fees 392
09.0918. Death in Service 392
Rates 392
09.0919. Calculation of Rates 392
09.0920. Rates of Allowances 393
09.0921. Publication of Rates 393
Method of Claim 393
09.0922. Commencement, Change and Cessation of Eligibility 393
Method of Payment 393
09.0923. Advances of Pay 393
09.0924. Method of Payment 393
Chapter 9 Section 10 - European Union (EU) Daily Subsistence Allowance (DSA) 394
General 394
09.1001. Aim 394
09.1002. Income Tax and National Insurance Contributions (NICs) 394
Definitions 394
09.1003. Seconded National Experts (Military) European Union (SNE(M)EU) 394
09.1004. Place of Recruitment 394
Eligibility 394
09.1005. Eligible Service Personnel 394
09.1006. Duration of Eligibility 394
Ineligibility 394
09.1007. Ineligible Service Personnel 394
Entitlements and Non-Entitlements 395
09.1008. Concurrent Payment of UK Service Allowances 395
09.1009. Subsistence and Cost of Living 395
09.1010. Relocation 395
09.1011. Leave Travel 395
09.1012. Official Travel and Related Expenses 395
09.1013. Tax Free Privileges 396
09.1014. NATO or FCO Allowance Package 396
Conditions 396
09.1015. Requirements 396
09.1016. Periods of Payment 396
Rates 396
09.1017. Rate of EUDSA 396
Method of Claim 396
09.1018. Documentation 396
09.1019. Advances 396
09.1020. Recovery of Advances 396
Method of Payment 397
09.1021. Method of Payment 397
Chapter 9 Section 11 - Get You Home (Overseas) 398
General 398
09.1101. Aim 398
09.1102. Income Tax and National Insurance Contributions (NICs) 398
Definition 398
09.1103. Qualifying GYH(O) Leave Addresses 398
Eligibility 398
09.1104. Eligible Service Personnel 398
Ineligibility 399
09.1105. Ineligible Service Personnel 399
Entitlement 399
09.1106. Annual Entitlement 399
09.1107. Commencement of Entitlement 399
09.1108. Cessation of Entitlement 399
09.1109. Consecutive Overseas Tours 400
09.1110. Personnel Short Toured 400
09.1111. Voluntary Outflow (VO) 400
09.1112. Terminal Leave 400
09.1113. Service Couples 400
09.1114. Death in Service 400
09.1115. GYH(O) Travel by the Immediate Family Without the Service Person 400
Conditions 401
09.1116. Leave 401
09.1117. Carry Forward of GYH(O) Entitlement 401
09.1118. Non-British Passport Holders 401
09.1119. Reverse Travel 401
Method of Travel 401
09.1120. Travel Arrangements 401
Reimbursement Limits 401
09.1121. Reimbursement Limits - Flights 402
09.1122. Reimbursement Limits - Terminal Travel 402
09.1123. GYH(O) Journeys Undertaken by Road, with a Ferry/Eurotunnel or Eurostar Crossing, in lieu of Air 403
Rates 403
09.1124. MOD Flight Allowance Rates 403
Method of Application/Advances/Claim 403
09.1125. Method of Application/Claim 403
09.1126. Advances 403
09.1127. Claims Prior To Travel for Individual Flight Ticket Values over £1,000 404
09.1128. Claims Following Completion of Travel 404
Method of Payment 404
09.1129. Method of Payment 404
Annex A to Section 11 of Chapter 9. Get You Home (O) Allowance/Assurance Process (to be read alongside JPA BPG's IN506013, IN506024 and IN906036) 405
Chapter 9 Section 12 - Overseas Loan Service Allowance (Formerly Loan Service Pay) 406
General 406
09.1201. Aim 406
09.1202. Other Relevant Regulations 406
09.1203. Income Tax and National Insurance Contribution (NICs) 406
Eligibility 406
09.1204. Eligible Service Personnel 406
Entitlements 406
09.1205. Duration of Entitlement 406
09.1206. Effect on Other Allowances 406
09.1207. Death in Service 406
Rates 407
09.1208. Method of Calculation 407
09.1209. Variation in Daily Rates of OLSA 407
09.1210. Rates for each OLSA Band 407
Method of Claim 407
09.1211. Method of Claim 407
Method of Payment 407
09.1212. Method of Payment 407
Chapter 9 Section 13 - Provision of Passports and Visas at Public Expense 408
General 408
09.1301. Aim 408
09.1302. Entitlement 408
09.1303. (Omit) 408
09.1304. Passports for Foreign Born Spouses 408
09.1305. Method of Payment 408
09.1306. Income Tax and National Insurance Contributions 408
09.1307. Regulations And References 409
Chapter 9 Section 14 - Ex Gratia Payments in lieu of Maternity Allowance 410
General 410
09.1401. Aim 410
09.1402. Method of Payment 410
09.1403/09.1404. Income Tax and National Insurance Contributions 410
09.1404/09.1305. Regulations And References 410
CHAPTER 10 - SEPARATION 411
Chapter 10 Section 1 - Longer Separation Allowance 414
General 414
10.0101. Aim 414
10.0102. Income Tax and National Insurance Contributions (NICs) 414
Definitions 414
10.0103. LSA Specific Definitions 414
Eligibility 416
10.0104. Eligible Service Personnel 416
10.0105. Reserve Forces Personnel 417
10.0106. Gurkha3 Separation 417
Ineligibility 417
10.0107. Ineligible Service Personnel 417
Involuntary Separation (INVOLSEP) 418
10.0108. Eligibility 418
10.0109. LSA Levels 418
10.0110. Service Couples 418
10.0111. Designated LSA Areas 418
10.0112. Cessation of Entitlement 419
On The Road (OTR) Posts 420
10.0113. General 420
10.0114. Eligibility 420
10.0115. Temporary Assignment Away from the OTR Post 420
10.0116. Assigned to an OTR Post in the Same Theatre as their Spouse/Civil Partner 420
Voluntary Separation (VOLSEP) 420
10.0117. Eligibility 420
10.0118. Conditions for Payment of LSA Level 1 for VOLSEP Service 421
10.0119. VOLSEP When Occupying Private Accommodation 421
10.0120. Temporary Duty to the Same Theatre as the Family Home 421
10.0121. Travel to the Family Home Precluded During Temporary Duty 421
10.0122. Cessation of LSA Level 1 for VOLSEP Service 422
Conditions 422
10.0123. Re-entering the Services 422
10.0124. Extended Operational Tours 423
10.0125. Commissioning from the Ranks 423
10.0126. Effect on Other Allowances 423
Rates 423
10.0127. Rates of LSA 423
Method of Claim 423
10.0128. Method of Claim 423
Method of Payment 423
10.0129. Method of Payment 423
Annex A to Section 1 of Chapter 10. APPLICATION FOR LONGER SEPARATION ALLOWANCE ON THE ROAD (LSA OTR) 424
Chapter 10 Section 2 - School Children's Visits 427
General 427
10.0201. Aim 427
10.0202. Income Tax and National Insurance Contributions (NICs) 427
10.0203. Additional Regulations 427
Definitions 427
10.0204. Definitions 427
Eligibility 427
10.0205. Eligible Parent 427
10.0206. Eligible Child 428
10.0207. Children Who Are Also Serving in the UK Forces or at Welbeck College 428
10.0208. Children at School Overseas 429
Entitlement 429
10.0209. Entitlement for Service Personnel assigned within the UK 429
10.0210. Entitlement for Service Personnel Permanently Assigned Overseas 429
10.0211. Method of Travel 430
10.0212. Carry Forward 431
Additional Entitlements 431
10.0213. Initial Entry into Boarding School (Excluding Higher Education) 431
10.0214. Change of UK School 431
10.0215. Visits to Children in the UK with Special Educational Needs (SEN) 432
10.0216. Entitlement to Reverse SCV for Children with SEN 432
10.0217. Method of Travel for SCVs for Children with SEN 433
10.0218. Arrangement of SCV Air Passages for Children with SEN 433
10.0219. SCV Travel by Commercial Means for Children with SEN 433
10.0220. SCV Terminal Travel for Children with SEN 433
10.0221. Reimbursement of Miscellaneous Expenses 433
10.0222. Locations where no Airline Offers an Unaccompanied Minors (UNMIN) 433
10.0223. Reimbursement of any Costs Charged by Civilian Airlines for the Moving of Unaccompanied Minors (UNMINS) 434
General Conditions 434
10.0224. Parental Contribution 434
10.0225. Children Travelling Together 435
10.0226. Duration of Visits 435
10.0227. Reimbursement of the Costs of Medical and Dental Treatment 435
10.0228. Reverse Visits 435
10.0229. Visits to Areas Other Than the Service Parent's Place of Duty 435
10.0230. Detention, Imprisonment and Desertion 435
10.0231. Death and Invaliding 436
10.0232. Redundancy 436
10.0233. Exceptional cases 436
10.0234. Servicewomen on Maternity Leave 436
10.0235. Career intermissions 436
Rates 436
10.0236. Rates 436
Method of Claim 436
10.0237. Method of Application/Claim 436
Method of Payment 437
10.0238. Method of Payment 437
CHAPTER 11 - DEPLOYMENT 438
Chapter 11 Section 1 - Families Assistance for Visits Abroad 443
General 443
11.0101. Aim 443
11.0102. Income Tax and National Insurance Contributions (NICs) 443
11.0103. The FAVA Scheme 443
Eligibility 443
11.0104. Eligible Service Personnel 443
11.0105. Eligibility for a Second FAVA Visit 443
Ineligibility 444
11.0106. Ineligible Service Personnel 444
Conditions 444
11.0107. Conditions of Payment 444
11.0108. Period of Payment 444
11.0109. Visits to Other Areas 445
11.0110. RAF/Charter Flights 445
11.0111. Refunds of Pre-Payment Flights 445
11.0112. Cancellation or Curtailment of Visits 445
11.0113. Medical Facilities 446
11.0114. Impact on Other Allowances 446
11.0115. Advance of Pay 446
Rates 446
11.0116. Calculation of FAVA Allowance 446
11.0117. Concurrent Payment of LOA/SLOA 447
Method of Application 447
11.0118. Application for a FAVA Visit 447
Method of Claim 447
11.0119. Authority 447
Method of Payment 447
11.0120. Method of Payment 447
11.0121. Erroneous Payments 448
Chapter 11 Section 2 - Concessionary Travel for Immediate Families 449
General 449
11.0201. Aim 449
11.0202. Principles 449
11.0203. Income Tax and National Insurance Contributions (NICs) 449
Definition 449
11.0204. United Kingdom (UK) 449
Entitlement 449
11.0205. Travel for Immediate Families 449
11.0206. Assessment of Entitlement 450
11.0207. Service Personnel Permanently Assigned in the UK 450
11.0208. Service Personnel Permanently Assigned Overseas 450
11.0209. Extended Operational Tour Lengths 451
11.0210. Transfer of GYH (EY) to Spouse/Civil Partner 451
11.0211. Shortened Operational Deployments 451
11.0212. Death in Service 451
11.0213. Transfer of Entitlement 451
11.0214. Travel to the Airhead 452
11.0215. Use of Eurostar, Eurotunnel and Sea Ferry Services 452
11.0216. Use of Civil Air Travel 452
11.0217. Travel within the UK 453
11.0218. Split Family CTF Journeys 453
11.0219. CTF for Non-British Passport Holders 453
Rates 453
11.0220. Rates 453
Method of Claim 453
11.0221. Method of Claim 454
Method of Payment 454
11.0222. Method of Payment 454
Annex A to Section 2 of Chapter 11. RECORD OF REVERSE CONCESSIONARY TRAVEL FOR FAMILIES (CTF) 455
Chapter 11 Section 3 - Council Tax Relief (CTR) for Service Personnel on Specified Operations 457
General 457
11.0301. Aim 457
11.0302. Income Tax and National Insurance Contributions (NICs) 457
11.0303. Regulation History 457
Eligibility 457
11.0304. Eligible Service Personnel 457
Ineligibility 457
11.0305. General 457
11.0306. Ineligible Service personnel 457
Entitlement 458
11.0307. General 458
Conditions 458
11.0308. Continuation of Payment of CTR 458
11.0309. Cessation of Entitlement 458
Rate 458
11.0310. Rate Calculation 459
Method of Claim 459
11.0311. Method of Claim 459
Method of Payment 459
11.0312. Method of Payment 459
Chapter 11 Section 4 - Operational Allowance 460
General 460
11.0401. Aim 460
11.0402. Income Tax and National Insurance Contributions (NICs) 460
Eligibility 460
11.0403. General 460
11.0404. Eligible Service Personnel 460
Ineligibility 460
11.0405. Ineligible Service Personnel 460
Entitlement 460
11.0406. Scope 460
11.0407. Continuation of the Allowance 461
11.0408. Cessation of Entitlement 461
11.0409 Concurrent Payment of the Operational Allowance with Other Allowances 462
Rates 462
11.0410. Rates of Operational Allowance 462
Method of Claim 462
11.0411. Method of Claim 462
Method of Payment 462
11.0412. Method of Payment 462
Review Process 462
11.0413 Review Process 462
Annex A to Section 4 of Chapter 11. PAYMENT OF THE OPERATIONAL ALLOWANCE TO PERSONNEL FLYING OVER OR INTO A SPECIFIED OPERATIONAL LOCATION 463
Chapter 11 Section 5 - Campaign Continuity Allowance 464
General 464
11.0501. Aim 464
11.0502. Income Tax and National Insurance Contributions (NICs) 464
Eligibility 464
11.0503. General 464
11.0504. Eligible Service Personnel 464
11.0505. PJHQ Campaign Continuity Database 464
Ineligibility 464
11.0506. Ineligible Service Personnel 464
Entitlement 465
11.0507. Scope 465
11.0508. CCA Qualifying Service 465
11.0509. Interruption of Operational Tour before 228 days 465
11.0510. Continuation of the Allowance 465
11.0511. Cessation of Entitlement 466
11.0512. Concurrent Payment of the CCA with Other Allowances 467
Rates 467
11.0513. Rates of CCA 467
Method of Claim 467
11.0514. Method of Claim 467
Method of Payment 467
11.0515. Method of Payment 467
CHAPTER 12 - RELOCATION 468
Chapter 12 Section 1 - Disturbance Expenses 478
General 478
12.0101. Aim 478
12.0102. Scope 478
12.0103. Income Tax and National Insurance Contributions (NICs) 478
Eligibility 478
12.0104. Eligible Service Personnel 478
12.0105. Ineligible Service Personnel 479
Qualifying Criteria 479
12.0106. Qualifying Moves 479
12.0107. Non-Qualifying Moves 479
12.0108. Qualifying Residences 480
12.0109. Service Couples 480
12.0110. Qualifying Periods 480
12.0111. Cancelled Assignment 481
12.0112. Medical Discharges 481
12.0113. Personnel Transferring Between the Services 481
Entitlement 481
12.0114. General 481
12.0115. Child Element 482
12.0116. Delayed Moves 482
12.0117. Mid-assignment Moves 482
12.0118. House Moves on Security Grounds 483
12.0119. Service Couples 483
12.0120. SP Sharing Private Accommodation 483
12.0121. Families of Deceased SP 483
12.0122. Evacuated Families 483
Rates 483
12.0123. Method of Rate Calculation 483
12.0124. Publication of Rates of DE 484
Method of Claim 484
12.0125. Method of Claim 484
Method of Payment 484
12.0126. Method of Payment 484
Annex A to Section 1 of Chapter 12. EXPENSES THAT DISTURBANCE EXPENSES CONTRIBUTES TOWARDS 485
Chapter 12 Section 2 - Insurance Allowance 486
General 486
12.0201. Aim 486
12.0202. Income Tax and National Insurance Contributions (NICs) 486
Eligibility 486
12.0203. Eligible Service Personnel 486
Ineligibility 486
12.0204. Ineligible Service Personnel 486
Entitlement 486
12.0205. General 486
Documentation 486
12.0206. Supporting Evidence 486
Rates 486
12.0207. Method of Rate Calculation 486
Method of Claim 487
12.0208. Method of Claim 487
Method of Payment 487
12.0209. Method of Payment 487
Chapter 12 Section 3 - Refund of Legal Expenses 488
General 488
12.0301. Aim 488
12.0302. Income Tax and National Insurance Contributions (NICs) 488
Definitions 488
12.0303. Qualifying Assignment 488
12.0304. Commuting Distance 488
12.0305. Qualifying Residence 488
12.0306. Qualifying Moves 488
General Conditions for Sale and Purchase of a RWA and Letting of a RWA 489
12.0307. RWA 489
12.0308. Claims 489
12.0309. Reserve Forces 489
12.0310. Length of Service 489
PART 1: RLE for Sale and Purchase of a RWA 489
RLE for Sale and Purchase of a RWA 489
ELIGIBILITY 489
2.0311. Eligible Service Personnel 489
CONDITIONS 489
12.0312. General Conditions 489
Conditions Relating to the Sale and Purchase of Properties 491
12.0313. Non-Residential Use 491
12.0314. Ownership 491
Conditions Relating to Joint Ownership 491
12.0315. Joint Ownership 491
12.0316. Sale and Purchase by Service Joint Owners 491
12.0317. Sale by Service Joint Owners and Individual Purchase 491
12.0318. Individual Sale and Purchase by Service Joint Owners 491
12.0319. Cases of Doubt 492
Conditions Relating to Homeowners' Re-Entry Certificates (HREC) 492
12.0320. HRECs 492
12.0321. Valid Period of HREC 493
Conditions Relating to Recoveries 493
12.0322. Recovery of RLE 493
12.0323. Waiver of RLE Recovery 493
Conditions Relating to the Sale of a RWA 493
12.0324. The Property to be Sold 493
Entitlement Relating to the Sale of a RWA 494
12.0325. Refundable Expenses 494
Conditions Relating to the Purchase of a RWA 494
12.0326. Location and Occupation of the Property to be Purchased 494
12.0327. Purchase of Property with LSAP 494
12.0328. Purchase of a Property Overseas 494
12.0329. Purchase of a Selected Place of Residence (SPR) before 1 Oct 88 494
Entitlement Related to the Purchase of a RWA 495
12.0330. Refundable RLE 495
PART 2: RLE in Connection with Letting a RWA 495
RLE in Connection with Letting a RWA 495
General 495
12.0331. General Conditions 495
12.0332. Right of Possession 495
12.0333. Correct Legal Documentation 496
Eligibility for Fees on Letting a RWA 496
12.0334. Eligible Service Personnel 496
Ineligibility for Fees on Letting a RWA 496
12.0335. Joint Ownership Expenses 496
12.0336. Non-Residential Use 496
Conditions for Fees on Letting a RWA 496
12.0337. Length of Occupation of Property 496
12.0338. Property Ownership 496
12.0339. Accompanied Service 496
12.0340. Service Joint Ownership 496
12.0341. Restrictions on Sale 497
12.0342. Returning to the Property 497
Entitlement for Fees on Letting a RWA 497
12.0343. RLE Letting Expenses 497
12.0344. Maximum Number of Claims 497
Eligibility for Fees on Repossession of a RWA 497
12.0345. Eligible Service Personnel 497
Conditions for Fees on Repossession of a RWA 497
12.0346. Conditions for Refund 497
12.0347. Formal Notice to Vacate 498
12.0348. Occupation of the Repossessed Property 498
12.0349. Joint Ownership Costs 498
12.0350. Service Joint Ownership 498
12.0351. Property Ownership 498
Entitlement for Fees on Repossession of a RWA 498
12.0352. Refundable Repossession Expenses 498
PART 3. Rates, Method of Claim and Payment 498
Rates, Method of Claim and Payment 498
Rates 498
12.0353. RLE Rates 498
Method of Claim 499
12.0354. RLE Method of Claim 499
Method of Payment 499
12.0355. Method of Payment 499
Annex A to Section 3 of Chapter 12. HOMEOWNER'S RE-ENTRY CERTIFICATE (HREC) 500
Chapter 12 Section 4 - Movement and Storage of Personal Effects 502
General 502
12.0401. Aim 502
12.0402. Principles 502
12.0403. Scope 502
12.0404. Relationship with MOD Contractor and Contractor Managers 503
12.0405. Income Tax and National Insurance Contributions (NICs) 503
12.0406. Insurance 503
12.0407. Personal Contribution and Over Entitlement Costs to Contract Movements 503
Eligibility 503
12.0408. Regular Service Personnel 503
12.0409. Reserve Forces Personnel 504
12.0410. Naval Service Only 504
Entitlement 504
12.0411. Entitlement 504
Conditions 504
12.0412. Conditions 504
12.0413. Mid-assignment Moves 507
12.0414. Intra-country moves 508
12.0415. House Moves on Security Grounds 508
12.0416. Moves on leaving the Services 508
12.0417. Medical Discharge 509
12.0418. Gurkha Baggage Scales (Entitlement) 510
Movement of PE 510
12.0419. Movement Arrangements 510
12.0420. Private Move Arrangements - UK Private Arrangements Self-Help Scheme (UKPASH) 511
Storage of PE 512
12.0421. General 512
12.0422. Operational Tours (not maritime deployments) 513
12.0423. Single non-homeowners 513
12.0424. Inherited Effects 513
12.0425. Storage of White Goods - SSFA 513
Supplementary Entitlements 513
12.0426. Supplementary entitlements 513
Charges 514
12.0427. Personal Contribution 514
12.0428. Excess Baggage 515
12.0429. Cancellation Charge/Wasted Journeys 515
12.0430. Responsibility for charges 515
12.0431 Heavy or oversized items 516
Rates 516
12.0432. Methods of rate calculation 516
Method of Claim 516
12.0433. Method of claim 516
Method of Payment 516
12.0434. Method of payment 516
Annex A to Section 4 of Chapter 12. PERSONAL EFFECTS SCALES OF ENTITLEMENT 518
Annex B to Section 4 of Chapter 12. AUTHORITY AND PE ENTITLEMENT CERTIFICATE MOVEMENT OF PE IN THE UK BY PRIVATE ARRANGEMENTS (UKPASH) 521
Annex C to Section 4 of Chapter 12. HOUSE MOVE ON SECURITY GROUNDS 523
Chapter 12 Section 5 - Final Tour of Duty 525
General 525
12.0501. Aim 525
12.0502. Assistance Provided 525
12.0503. Assignment Preference 525
12.0504. Income Tax and National Insurance Contributions (NICs) 525
Eligibility 525
12.0505. General 525
12.0506. Proportionate Expenses 526
Ineligibility 526
12.0507. Statement of Preference 526
12.0508. Previous DE Claims and Movement of PE 526
12.0509. Involuntary Separated (INVOLSEP) Status 527
12.0510. Reserve Forces 527
Entitlement 527
12.0511. General 527
Conditions 527
12.0512. Eligibility for Other Allowances 527
12.0513. Early Termination / Voluntary Outflow (VO) 527
Rates 527
12.0514. FTOD Rates 527
Method of Claim 527
12.0515. Method of Claim 527
Chapter 12 Section 6 - Evacuation from a Permanent Assignment Station Overseas 529
General 529
12.0601. Aim 529
12.0602. Income Tax and National Insurance Contributions (NICs) 529
Eligibility 529
12.0603. Eligible Personnel 529
12.0604. Attaches and Loan Service Personnel 529
Ineligibility 529
12.0605. Ineligible Service Personnel 529
12.0606. Return Before Evacuation is Ordered 529
Allowances and Entitlements 530
12.0607. Accommodation 530
12.0608. Accommodation Charges 530
12.0609. Food Charges 530
12.0610. Subsistence 530
12.0611. Disturbance Expenses (DE) 531
12.0612. Excess Accompanied Baggage 531
12.0613. Travel Expenses 531
12.0614. School Children's Visits (SCV) 531
12.0615. Get You Home (Overseas) (GYH(O)) 531
Local Overseas Allowance (LOA) 531
12.0616. Entitlements to LOA 531
12.0607/07.0717. Concurrent Payment of LOA and Longer Separation Allowance (LSA) 531
12.0618. Review of LOA 532
Other Allowances 532
12.0619. Telephone Charges 532
12.0620. Education 532
12.0621. Children's Nurse/Nanny 532
12.0622. Relocation 532
12.0623. Compensation 533
12.0624. Refund of Nugatory Holiday Expenditure (NHE) 533
12.0625. Pets 533
12.0626. Temporary Augmentee 533
Rates 533
12.0627. Rates of Allowances for Those Evacuated 533
Methods of Claim 533
12.0628. Methods of Claim 533
Methods of Payment 533
12.0629. Methods of Payment 533
Annex A to Section 6 of Chapter 12. ENTITLEMENT TO HOUSING FOR EVACUATED SERVICE PERSONNEL 534
Annex B to Section 6 of Chapter 12. EDUCATION ALLOWANCES FOR EVACUATED SERVICE PERSONNEL 536
Chapter 12 Section 7 - The Army Over 37 Provision 537
General 537
12.0701. Aim 537
12.0702. Transitional Arrangement 537
12.0703. Income Tax and National Insurance Contributions (NICs) 537
Eligibility 537
12.0704. Eligible Service Personnel 537
12.0705. Timing of Option 537
Ineligibility 538
12.0706. Ineligible Service Personnel 538
Entitlement 538
12.0707. General 538
Conditions 539
12.0708. Reaching Age 37 Within 6 Months of a Permanent Assignment 539
12.0709. Eligibility for Other Allowances 539
Rates 539
12.0710. Rates 539
Method of Claim 539
12.0711. Method of Claim 539
Annex A to Section 7 of Chapter 12. THE ARMY OVER 37 PROVISION - ELIGIBILITY CERTIFICATE 540
Chapter 12 Section 8 - Early Mover Status 542
General 542
12.0801. Aim 542
Eligibility 542
12.0802. Eligible Service Personnel 542
12.0803. Personnel Assigned to a Relocating Unit 542
12.0804. SFA/SLA Considerations 542
12.0805. Application Procedure 542
Entitlement 542
12.0806. Relocation Package 542
12.0807. Separation 543
12.0808. Accommodation Charges 543
12.0809. LOA 543
12.0810. CEA 543
12.0811. Late Movers 543
12.0812. Change of Assignment 544
12.0813. Cessation of Early Mover Status 544
CHAPTER 13 - SERVICE PERSONNEL'S EDUCATION 545
Chapter 13 Section 1 - Professional Body Fees 549
General 549
13.0101. Aim 549
13.0102. Income Tax and National Insurance Contributions (NICs) 549
Eligibility 549
13.0103. Eligible PBF 549
Method of Application 549
13.0104. Method of Approval for Reimbursement of PBF 549
Method of Claim 549
13.0105. Method of Claim 549
Method of Payment 549
13.0106. Method of Payment 549
Chapter 13 Section 2 - Individual Resettlement Training Costs Grant 550
General 550
13.0201. Aim 550
13.0202. Detailed Information 550
13.0203. Income Tax and National Insurance Contributions (NICs) 550
Chapter 13 Section 3 - Learning Credit Schemes 551
Standard Learning Credit Scheme 551
General 551
13.0301. Aim 551
13.0302. Detailed Information 551
13.0303. Income Tax and National Insurance Contributions (NICs) 551
Enhanced Learning Credit Scheme 551
13.0304. Aim 551
13.0305. Detailed Information 551
13.0306. Income Tax and National Insurance Contributions (NICs) 551
Chapter 13 Section 4 - Provision of Driving Licence Fees 552
General 552
13.0401. Aim 552
13.0402. Method of Payment 552
13.0403. Income Tax and National Insurance Contributions (NICs) 552
13.0404. Regulations and References 552
Chapter 13 Section 5 - Part Time Service Instructors Allowance 553
General 553
13.0501. Aim 553
13.0502. Income Tax and National Insurance Contributions (NICs) 553
Eligibility 553
13.0503. General 553
13.0504. Payment 553
13.0505. Instruction Delivery 553
13.0506. Subjects 553
13.0507. Instruction Authorisation 554
13.0508. Class Levels 554
13.0509. Instructors 554
13.0510. Further Advice 554
Entitlement 554
13.0511. Levels of Allowance 554
Rates 554
13.0512. Rate Calculation 554
Method of Claim 554
13.0513. Method of Claim 554
Method of Payment 554
13.0514. Calculation of Payment 554
13.0515. Record of Payment 555
13.0516. Auditing 555
Annex A to Section 5 of Chapter 13. INDIVIDUAL MONTHLY PART TIME SERVICE INSTRUCTORS ALLOWANCE AUTHORISATION CONTROL SHEET 556
Chapter 13 Section 6 - Language Awards 557
General 557
13.0601. Aim 557
13.0602. Scope 557
13.0603. Income Tax and National Insurance Contributions (NICs) 557
The Defence Basic Languages Award Scheme 557
Eligibility 557
13.0604. Eligible Personnel 558
Ineligibility 558
13.0605. Ineligible Personnel 558
Entitlement 558
13.0606. Awards 558
13.0607. Lapsed Competences 558
Conditions 558
13.0608. Repayment of Awards 558
13.0609. Language Groups 559
13.0610. Assessment of Award 559
13.0611. Competence and Award Dates 559
Rates & Language Policy 560
13.0612. Rates of Award 560
13.0613. Language Policy 560
Method of Claim 560
13.0614. Method of Claim 560
13.0615. Casework 560
Method of Payment 560
13.0616. Method of Payment 560
The Defence Operational Languages Award Scheme 560
13.0617. Background 560
13.0618. Aim 561
13.0619. Eligible Languages 561
Eligibility 561
13.0620. Eligibility 561
Ineligibility 561
13.0621. Ineligibility 561
Entitlement 561
13.0622. Awards 561
13.0623. Active Use Awards 562
13.0624. Lapsed Competences 562
13.0625. Levels of Award 563
Conditions 563
13.0626. Cessation of Entitlement 563
13.0627. Competence and Award Dates 563
13.0628. Repayment of Awards 564
13.0629. Method of Claim 564
13.0630. Method of Payment 564
13.0631. Casework 564
CHAPTER 14 - SERVICE CHILDREN'S EDUCATION 565
Chapter 14 Section 1 - Continuity Of Education Allowances 573
General 573
14.0101. Aim 573
14.0102. Income Tax and National Insurance Contributions (NICs) 573
14.0103. Applicability of Policy 573
14.0104. Casework 573
Key Principles 573
14.0105. Family Mobility 573
14.0106. Continuity of Education 573
14.0107. Changing School Within A Stage of Education 574
14.0108. Responsibilities 574
Definitions 576
14.0109. Stages of Education 576
14.0110. Treatment of a Stage of Education for Eligibility Purposes 576
14.0111. Academic Year 577
14.0112. Boarding Pupils 577
Eligibility 577
14.0113. Eligible Service Personnel 577
14.0114. Eligible Child 579
14.0115. CEA Eligibility Certificate (CEA EC) 579
14.0116. Changes of Personal Status Category to PStat Cat 1 or 2 580
14.0117. Reapplication for Sixth Form 580
Payment of CEA 580
14.0118. Rates and Conditions of Payment of CEA 580
14.0119. Childcare Vouchers 581
Termination, Withdrawal or Suspension of CEA Eligibility 581
14.0120. End of Regular Service 581
14.0121. Death or Invaliding 582
14.0122. Redundancy 582
14.0123. CEA Eligibility Certificate Not Approved 582
14.0124. Breach of CEA Regulations 583
14.0125. Voluntary Withdrawal from CEA Without Penalty 583
14.0126. Change of Personal Status Category to PStat Cat 3, 4 or 5 584
14.0127. Servicewomen on Maternity Leave 584
14.0128. Career intermissions 584
14.0129. Absence and Desertion 584
CEA Rates 584
14.0130. Rate Calculation Methodology 584
14.0131. CEA Rate Publication 585
Method of Claim 585
14.0132. Method of Claim 585
Method of Payment 585
14.0133. Method of Payment 585
Annex A to Section 1 of Chapter 14. CONTINUITY OF EDUCATION ALLOWANCE (CEA) ELIGIBILITY CERTIFICATE (CEA EC) 586
Annex B to Section 1 of Chapter 14. GUIDANCE ON COMPLETION OF THE CEA ELIGIBILITY CERTIFICATE AND APPROVAL PROCESS 594
Annex C to Section 1 of Chapter 14. CONTINUITY OF EDUCATION ALLOWANCE CASE INFORMATION SHEET 597
Annex D to Section 1 of Chapter 14. REASONS FOR CHANGING SCHOOL WHICH MAY BE ACCEPTABLE IN CERTAIN CIRCUMSTANCES 599
Annex E to Section 1 of Chapter 14. COLLEGE APPROVED LODGING SCHEME AND NON-COLLEGE RUN HOSTEL CERTIFICATE 602
Annex F to Section 1 of Chapter 14. WEEKLY BOARDER'S/DAY SCHOOL CERTIFICATE 603
Annex G to Section 1 of Chapter 14. METHOD OF CLAIMING CONTINUITY OF EDUCATION ALLOWANCES (CEA) 604
Chapter 14 Section 2 - Continuity of Education Allowance (Special Educational Needs Addition) 607
General 607
14.0201. Aim 607
14.0202. Principles 607
Definitions 607
14.0203. Special Education Needs (SEN) 607
14.0204. Categorisation of Schools 607
14.0205. Statutory SEN Assessments 608
Eligibility 608
14.0206. Eligible Child 608
14.0207. Eligible CEA(SENA) Schools 608
14.0208. CEA(SENA) 608
Conditions 609
14.0209. Parental Contribution 609
14.0210. Reimbursements 609
14.0211. Pupil Performance and Progress 609
14.0212. Cessation of CEA (SENA) 610
14.0213. Young People over the Age of 18 610
Rates 611
14.0214. Rate Calculation Methodology 611
Method of Claim 611
14.0215. Method of Claim 611
Method of Payment 611
14.0216. Method of Payment 611
Chapter 14 Section 3 - Continuity of Education Allowance (Day) 612
General 612
14.0301. Aim 612
14.0302. Principles 612
Eligibility 612
14.0303. Eligible Child 612
14.0304. Eligible Educational Establishment 612
14.0305. Cessation of Eligibility 612
Conditions 612
14.0306. Effect on Other Allowances 612
14.0307. Applications for a Change to CEA(Guardians) 612
14.0308. Changing Between CEA(Board) and CEA(Day) 612
Rates 613
14.0309. Rate Calculation Methodology 613
Method of Claim 613
14.0310. Method of Claim 613
Method of Payment 613
14.0311. Method of Payment 613
Chapter 14 Section 4 - Continuity of Education Allowance (Special Educational Needs Addition (Day)) 614
General 614
14.0401. Aim 614
14.0402. Principles 614
Eligibility 614
14.0403. Eligible Child 614
14.0404. Eligible Educational Establishment 614
14.0405. Cessation of Eligibility 614
Conditions 614
14.0406. Effect on Other Allowances 614
14.0407. Reimbursements 614
14.0408. Parental Contribution 615
14.0409. Pupil Performance and Progress 615
14.0410. Changes to Education Provision 616
14.0411. Young People over the Age of 18 616
Rates 616
14.0412. Rate Calculation Methodology 616
Method of Claim 616
14.0413. Method of Claim 616
Method of Payment 616
14.0414. Method of Payment 616
Chapter 14 Section 5 - Continuity of Education Allowance (Guardians) 617
General 617
14.0501. Aim 617
14.0502. Principles 617
Definitions 617
14.0503. Guardian 617
14.0504. Child 617
Eligibility 617
14.0505. Eligibility 617
14.0506. Cessation in Eligibility 617
Conditions 617
14.0507. Parental Contribution 617
14.0508. Effect on other Allowances 618
14.0509. Review 618
14.0510. Detention, Imprisonment and Desertion 618
14.0511. Death, Redundancy or Invaliding 618
14.0512. Servicewomen on Maternity Leave 618
14.0513. Career intermissions 618
14.0514. Cessation of Payment as a Consequence of Absence 618
Rates 618
14.0515. Rate Calculation Methodology 618
Method of Claim 618
14.0516. Method of Claim 618
Method of Payment 618
14.0517. Method of Payment 619
Chapter 14 Section 6 - Day School Allowance (North Wales) 620
General 620
14.0601. Aim 620
14.0602. Income Tax and National Insurance Contributions (NICs) 620
14.0603. Advice to Parents 620
Eligibility 620
14.0604. Eligible Service Personnel 620
14.0605. Eligible Child 620
14.0606. Eligible Schools 621
Entitlement 621
14.0607. Entitlement 621
14.0608. Entitlement for a Child Assessed as having Special Educational Needs (SEN) 622
Conditions 622
14.0609. Maintenance and Continuity 622
14.0610. Parental Contribution 622
14.0611. Effect on CEA (Board) Eligibility 622
14.0612. Excessively High Charges 622
14.0613. Detention and Desertion 623
14.0614. Death, Invaliding or Redundancy 623
14.0615. Servicewomen on Maternity Leave 623
14.0616. Career intermissions 623
14.0617. Cessation of Payment as a Consequence of Absence 623
14.0618. Change of Assignment 623
14.0619. Changes in PStat Cat 623
14.0620. Change to PStat Cat 3 or 4 624
Rates 624
14.0621. Rate Calculation Methodology 624
14.0622. Rates of DSA (NW) 624
Method of Claim 624
14.0623. Method of Claim 624
Method of Payment 624
14.0624. Method of Payment 624
Annex A to Section 6 of Chapter 14. APPLICATION FOR DAY SCHOOL ALLOWANCE (NORTH WALES) 625
Annex B to Section 6 of Chapter 14. QUALIFYING SCHOOLS FOR DAY SCHOOL ALLOWANCE (NORTH WALES) 626
Annex C to Section 6 of Chapter 14. METHOD OF CLAIM FOR DSA(NW) 627
Chapter 14 Section 7 - Education of Service Children in Extra Command Areas and Isolated Detachments 629
General 629
14.0701. Aim 629
14.0702. Income Tax and National Insurance Contributions (NICs) 629
Eligibility 629
14.0703. Eligible Personnel 629
Entitlement 629
14.0704. Entitlements 629
Conditions 629
14.0705. Detention, Imprisonment and Desertion 629
14.0706. Death, Redundancy or Invaliding 629
14.0707. Servicewomen on Maternity Leave 629
14.0708. Career intermissions 629
14.0709. Cessation of Payment as a Consequence of Absence 630
Rates 630
14.0710. Rates of ISODET Education Allowance 630
Method of Claim 630
14.0711. Method of Claim 630
Method of Payment 630
14.0712. Method of Payment 630
Chapter 14 Section 8 - Nursery Education for Service Children in Extra Command Areas and Isolated Detachments 631
General 631
14.0801. Aim 631
14.0802. Value and Provision 631
14.0803. Income Tax and National Insurance Contributions (NICs) 631
Eligibility 631
14.0804. Eligible Personnel 631
Entitlement 631
14.0805. Entitlements 631
Conditions 631
14.0806. Detention, Imprisonment and Desertion 631
14.0807. Death, Invaliding or Redundancy 632
14.0808. Servicewomen on Maternity Leave 632
14.0809. Career intermissions 632
14.0810. Cessation of Payment as a Consequence of Absence 632
Rates 632
14.0811. ISODET Nursery Allowance Rates 632
Method of Claim 632
14.0812. Method of Claim 632
CHAPTER 15 - CLOTHING 633
Chapter 15 Section 1 - Climatic Clothing Grant for Hot Posts 637
General 637
15.0101. Aim 637
15.0102. Income Tax and National Insurance Contributions (NICs) 637
Eligibility 637
15.0103. Eligible Service Personnel 637
Ineligibility 637
15.0104. Officers 637
15.0105. Defence Section Support Staff 637
Conditions 638
15.0106. Duration 638
08.0107. Concurrent Payment with Civilian Clothing Daily Allowance (CCDA) and Civilian Clothing Annual Grant (CCAG) 638
15.0108. Cancellation of Assignment 638
Rates 638
15.0109. Calculation of Rates of CCG(HP) 638
15.0110. Publication of Rates 638
Method of Claim 638
15.0111. Method of Claim 638
15.0112. Advance of CCG(HP) 638
Method of Payment 639
15.0113. Method of Payment 639
Chapter 15 Section 2 - Civilian Clothing Daily Allowance and Civilian Clothing Annual Grant for Non-Commissioned Personnel 640
General 640
15.0201. Aim 640
15.0202. Income Tax and National Insurance Contributions (NICs) 640
Eligibility 640
15.0203. General 640
15.0204. Categories of Eligible Employment 640
15.0205. Exceptional Cases 641
Ineligibility 642
15.0206. Ineligible Service Personnel 642
15.0207. Secondary Duties 642
Conditions 642
15.0208. Wearing of Civilian Clothes on Duty 642
15.0209. Concurrent Payment of CCDA and CCAG 642
15.0210. Concurrent Payment with Climatic Clothing Grant for Hot Posts (CCG(HP)) 643
Rates 643
15.0211. Calculation of CCDA and CCAG Rates 643
15.0212. Current Rates 643
Method of Claim 643
15.0213. Authority for Approval 643
15.0214. Action by Unit HR Admin Staff 643
Method of Payment 643
15.0215. Method of Payment 643
Chapter 15 Section 3 - Uniform Provision and Grants for Officers 644
General 644
15.0301. Aim 644
15.0302. Income Tax and National Insurance Contributions (NICs) 644
Eligibility 644
15.0303. Eligible Service Personnel 644
Entitlement 644
15.0304. Uniform Scales 644
15.0305. Grants Payable 644
15.0306. Initial Uniform Grant 645
15.0307. Voluntary Withdrawal, Involuntary Termination, Failure to Complete Officer Training or Re-Selection 645
15.0308. Rejoining After Previous Commissioned Service - Initial Rejoining Uniform Grant 645
15.0309. Maintenance of Uniforms 646
15.0310. Repayment of Uniform Grants 646
15.0311. Effect of Previous Repayment 646
15.0312/015.0312. Termination of Service 646
15.0313. Uniform Grants on Promotion 647
15.0314. Allowances for Special Appointments and Provision to Wear Aiguillettes, Royal Cypher and Crown Badges 647
15.0315. Warm Weather Uniform 647
Reserve Forces 647
15.0316. Uniform Upkeep Grant (UUG) 647
15.0317. Payment 647
15.0318. Membership of Two Sections of the Reserve 647
Rates 648
15.0319. Rates 648
Method of Claim 648
15.0320. Method of Claim 648
Method of Payment 648
15.0321. Method of Payment 648
Chapter 15 Section 4 - SNCO Mess Dress Uniform Provision 650
General 650
15.0401. Aim 650
15.0402. Income Tax and National Insurance Contributions (NICs) 650
Eligibility 650
15.0403. Eligible Service Personnel 650
Ineligibility 650
15.0404. Ineligible Service Personnel 650
Entitlement 650
15.0405. Uniform Standard 650
15.0406. Uniform Grant 651
15.0407. Maintenance of Uniforms 651
Rates 651
15.0408. Rates 651
Method of Claim 651
15.0409. Method of Claim 651
Method of Payment 651
15.0410. Method of Payment 651
CHAPTER 16 - ENVIRONMENTAL 652
Chapter 16 Section 1 - Unpleasant Work Allowance 655
General 655
16.0101. Aim 655
16.0102. Income Tax and National Insurance Contributions (NICs) 655
16.0103. Duty of Care 655
Eligibility 655
16.0104. General 655
Entitlement 655
16.0105. Levels of Allowance 655
16.0106. Level 1 656
16.0107. Level 2 657
16.0108. Level 3. UWA Task Code 12 658
Conditions 658
16.0109. Other Deserving Cases 658
16.0110. Concurrent Payments 658
Rates 658
16.0111. Rate Calculation 658
Method of Claim 658
16.0112. Method of Claim 658
Method of Payment 658
16.0113. Calculation of Payment 658
16.0114. Record of Payment 658
16.0115. Auditing 659
Annex A to Section 1 of Chapter 15. INDIVIDUAL MONTHLY UWA AUTHORISATION CONTROL SHEET 660
Chapter 16 Section 2 - Unpleasant Living Allowance 661
Unpleasant Living Allowance (Sea) 661
General 661
16.0201. Aim 661
16.0202. Income Tax and National Insurance Contributions (NICs) 661
Eligibility 661
16.0203. Eligible Service Personnel 661
Ineligibility 661
16.0204. Ineligible Service Personnel 661
Conditions 662
16.0205. Qualifying Units 662
16.0206. Commencement of Payment 662
16.0207. Cessation of Payment 662
16.0208. Concurrent Eligibility for Other Allowances 662
Rates 663
16.0209. Rate Calculation 663
Method of Claim 663
16.0210. Method of Claim 663
Method of Payment 663
16.0211. Method of Payment 663
Unpleasant Living Allowance (Operational) 663
General 663
16.0212. Aim 663
16.0213. Income Tax and National Insurance Contributions (NICs) 663
Eligibility 663
16.0214. Eligible Service Personnel 663
Conditions 664
16.0215. Qualifying Locations 664
16.0216. Commencement of Payment 664
16.0217. Cessation of Payment 664
16.0218. Concurrent Eligibility for Other Allowances 665
Rates 665
16.0219. Rate Calculation 665
Method of Claim 665
16.0220. Method of Claim 665
Method of Payment 665
16.0221. Method of Payment 665
Annex A to Section 2 of Chapter 16. ELIGIBILITY FOR ULA(S) 666
Chapter 16 Section 3 - Mine Countermeasures Vessels Environmental Allowance (MEA) 667
General 667
16.0301. Aim 667
16.0302. Income Tax and National Insurance Contributions (NIC) 667
Eligibility 667
16.0303. General 667
Ineligibility 667
16.0304. Ineligible Service Personnel 667
Entitlement 667
16.0305. Qualifying units 667
16.0306. Commencement of Payment 667
16.0307. Cessation of Payment 668
16.0308. Concurrent Eligibility for Other Allowances 668
Rates 668
16.0309. Rate Calculation 668
Method of Claim 668
16.0310. Method of Claim 668
Method of Payment 668
16.0311. Method of payment 668
CHAPTER 17 - MISCELLANEOUS 669
Chapter 17 Section 1 - Miscellaneous Expenses 675
17.0101. List of Miscellaneous Expenses 675
Annex A to Section 1 of Chapter 17. Miscellaneous Expenses 676
Chapter 17 Section 2 - Experimental Test Allowance 678
General 678
17.0201. Aim 678
17.0202. Income Tax and National Insurance Contributions (NICs) 678
Eligibility 678
17.0203. Eligible Service Personnel 678
Conditions 678
17.0204. Types of Experimental Tests 678
17.0205. Approval of Tests 679
17.0206. Authorised Testing Establishments 679
17.0207. Test Records 679
Rates 679
17.0208. Rate Calculation 679
Method of Claim 679
17.0209. Method of Claim 679
Method of Payment 679
17.0210. Method of Payment 679
Annex A to Section 2 of Chapter 2. AUTHORISING ESTABLISHMENTS FOR EXPERIMENTAL TEST ALLOWANCE 680
Chapter 17 Section 3 - Compensation for Lost and Damaged Personal Effects 681
General 681
17.0301. Aim 681
17.0302. Income Tax and National Insurance Contributions (NICs) 681
Eligibility 681
17.0303. Admissible Compensation 681
Ineligibility 681
17.0304. Inadmissible Compensation 681
17.0305. Insurance 682
17.0306. Cost of Insurance Premiums 682
Conditions 682
17.0307. Public Property Held on Personal Charge 682
17.0308. Losses Occurring During Transit 682
17.0309. Baggage 682
17.0310. Band/Mess Property 682
17.0311. Investigation of Loss and Damage 683
17.0312. Claims from Service Personnel on Loan Service or Secondment 683
Loss or Damage 683
17.0313. Causes of Loss or Damage 683
17.0314. Destruction Orders 684
17.0315. Exceptional Circumstances 684
Entitlement 684
17.0316. Articles for Which Compensation may be Granted 684
Rates 685
17.0317. Rate Calculation 685
Method of Claim 685
17.0318. Reporting 685
17.0319. Claim Process 685
Method of Payment 685
17.0320. Method of Payment 685
Annex A to Section 3 of Chapter 17. METHOD OF CLAIM 686
Annex B to Section 3 of Chapter 17. LEVELS OF APPROVAL REQUIRED FOR CLAIMS 687
Chapter 17 Section 4 - Service Risks Insurance Premium Refunds 688
General 688
17.0401. Aim 688
17.0402. Income Tax and National Insurance Contributions (NICs) 688
17.0403. Geographical Limitations and Double Accident Cover 688
Eligibility 688
17.0404. Eligible Service Personnel 688
17.0405. Afghanistan Personnel 689
Conditions 689
17.0406. Premium Reduction 689
17.0407. Casual Flying Risks 689
17.0408. Eligible Policies 689
17.0409. Ineligible Policies 690
17.0410. Limitations of Refunds 690
17.0411. Family Income and Decreasing Term Policies 690
17.0412. Lapsed, Surrendered or Converted Policies 691
17.0413. Modification and Termination 691
17.0414. Terminated Liability 691
17.0415. Extra Premiums Charged for Other Risks 691
17.0416. Discharged Personnel 691
17.0417. Deceased Personnel - Outstanding Refunds 691
17.0418. Paid Breaks in Service 691
17.0419. Unpaid Breaks in Service 692
Rates 692
17.0420. Calculation of Refunds 692
17.0421. Limitations of Refunds 692
17.0422. Trainees and Students 692
17.0423. Belated Claims 692
Method of Claim 692
17.0424. Method of Claim 692
Method of Payment 693
17.0425. Method of Payment 693
Annex A to Section 4 of Chapter 17. MAXIMUM TOTAL SUMS ASSURED 694
Chapter 17 Section 5 - Discharge Grant for Service Personnel Under Sentence 695
General 695
17.0501. Aim 695
17.0502. Income Tax and National Insurance Contributions (NICs) 695
Eligibility 695
17.0503. Eligible Service Personnel 695
Entitlement 695
17.0504. Rate of Discharge Grant 695
Rate 695
17.0505. Rate 695
Method of Payment 695
17.0506. Method of Payment 695
Chapter 17 Section 6 - Refund of Nugatory Holiday Expenditure 696
General 696
17.0601. Aim 696
17.0602. Income Tax and National Insurance Contributions (NICs) 696
Definition 696
17.0603. Holiday Expenditure 696
Eligibility 696
17.0604. Eligible Service Personnel 696
Ineligibility 697
17.0605. Ineligible Service Personnel 697
17.0606. Rest and Recuperation (R&R) and Operational Stand Down (OSD) 697
17.0607. Timeshare Properties 698
17.0608. Delayed Departure 698
17.0609. Inadmissible Costs 698
Entitlement 698
17.0610. General 698
17.0611. Insurance 698
17.0612. Use of Air Miles 699
17.0613. Recall From Leave 699
17.0614. Death in Service 700
Rates 700
17.0615. Rates of NHE Refund 700
Method of Claim 700
17.0616. General 700
17.0617. Certification 700
17.0618. Authority for Approval 700
17.0619. Input of Authorised Sums to JPA 701
Method of Payment 701
17.0620. Method of Payment 701
Annex A to Section 6 of Chapter 17/Annex A to Section 6 of Chapter 6. PERCENTAGE REFUND OF NHE FOR RECALL FROM LEAVE 702
Chapter 17 Section 7 - Experimental Diving Allowance (Deep) 703
General 703
17.0701. Aim 703
17.0702. Income Tax and National Insurance Contributions (NICs) 703
Eligibility 703
17.0703. General 703
17.0704. Experimental Diving 703
17.0705. Hyperbaric Exposure 703
Entitlement 703
17.0706. Regulations for Allowance 703
17.0707. Authorisation to Conduct Experimental Dives 703
17.0708. Categories of Payment 704
17.0709. Hyperbaric Experiments 704
17.0710. Grades of Payment 704
17.0711. Submarine Escape and Rescue Experiments 704
17.0712. Diving Equipment Trials 705
17.0713. Arbitration 705
17.0714. Authorisation 705
17.0715. Arbitration 705
Rates 705
17.0716. Rate Calculation 705
Method of Claim 706
17.0717. Method of Claim 706
Method of Payment 706
17.0718. Method of Payment 706
Chapter 17 Section 8 - Miscellaneous Allowances 707
General 707
17.0801. List of Miscellaneous Allowances 707
Annex A to Section 8 of Chapter 17. MISCELLANEOUS ALLOWANCES 708
TABLE 1 - LIVING AT OR GREATER THAN THE PC DISTANCE 284
TABLE 2 - LIVING LESS THAN THE PC DISTANCE 284
Annex Tables
TABLE 1 - REMOVAL SERVICE OVERSEAS 518
TABLE 2 - SELF-PACK SERVICE (ROW) 519
TABLE 3/TABLE 4 - PE MAXIMUM ENTITLEMENT FOR MOVES ON TEMPORARY UNACCOMPANIED ASSIGNMENT FOR PERIODS OF UP TO 182 DAYS 520