Contents
About Public Health England 2
Purpose of this document 4
1. Overview of the HPV immunisation programme and the vaccine coverage collection 5
1.1. HPV immunisation programme 5
1.2. Annual Survey - Purpose 5
1.3. Annual Survey - what's new this year? 6
2. Local Authority Annual Survey 7
2.1. Dates collection open 7
2.2. Roles and responsibilities 7
2.3/2. Denominator 7
2.3.1. Routine Cohort Denominator 7
2.3.2. Mop-up Cohort Denominator 9
2.4. Routine cohort (Year 8) and mop-up cohorts' (Year 9) numerators 9
2.4.1. Vaccines administered - routine cohort 9
2.4.2. Vaccines administered - mop-up cohort 10
3. Guide to accessing and submitting the annual data collection form 11
a. Downloading the Excel spreadsheet template 14
b. Data entry 14
c. Validation Rules 18
d. Draft Version 19
e. Incomplete Data 22
f. Uploading the completed form 22
g. Using the online survey form to submit data 24
h. Co-ordinating data submission within an NHS England local team 26
i. Amending data after it has been entered 26
4. Information Governance and Publication 27
4.1. Information Governance 27
4.2. Publication 27
5. Queries 28
Appendix 1: Imm Form 29
Appendix 2: How PHE validate the HPV survey data 30
Appendix 3: Questions and Answers for Data Providers 31
Appendix 4: Information resources on the HPV immunisation programme 34
Figure 1. Routine cohort - provisional and actual denominator 8
Figure 2. 2014/15 Routine and Mop-up Cohort definitions 9
Figure 3. Routine cohort - where were vaccinations given? 10
Figure 4. ImmForm homepage 11
Figure 5. Data collections home page 12
Figure 6. HPV data collections page 12
Figure 7. HPV Vaccine Coverage Collection 2014/15 - Local Authority Annual Survey page 13
Figure 8. Downloading the HPV Annual Survey 2014/15 form 14
Figure 9. Routine cohort - green fields 15
Figure 10. Mop-up cohort - green fields 15
Figure 11. Did the local authority offer 2 doses of HPV vaccine 17
Figure 12. No. vaccinated with Dose 2 in local authorities offering 2 doses of HPV vaccine 18
Figure 13. Routine cohort - Where were vaccinations given? 18
Figure 14. Validation check 19
Figure 15. Draft Version 20
Figure 16. Select Ready To Upload 20
Figure 17. Local authority data ready to upload 21
Figure 18. Wrong data type error message 21
Figure 19. Incomplete Data Collection 22
Figure 20. Uploading the HPV Annual Survey 2014/15 form 23
Figure 21. Confirmation message once file has been uploaded 23
Figure 22. Online Survey Data Entry Form 24
Figure 23. Error message on the online survey 25
Figure 24. Confirmation Page 26