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Title page

Contents

Highlights 2

Letter 6

Background 9

Organizations with Roles and Responsibilities for Personnel Requirements, Funded Positions, and Ship Crewing 9

The Navy's Fill and Fit Metrics and Related Application and Systems 11

Roles and Responsibilities Regarding Navy Data and Information Technology 14

The Navy's Battle Force Ships 16

The Navy Has Processes for Assigning Crewmembers but Does Not Document Its Process for Adjusting Enlisted Crewing Levels 18

The Navy Has Processes for Assigning Crewmembers But Necessary Training May Not Always Occur Prior to Next Assignment 18

The Navy Sets Enlisted Crewing Target Levels but Does Not Document Any Needed Adjustments 21

Limitations in the Navy's Fill and Fit Data Obscure Actual Crewing Levels 25

Some Fill and Fit Metric Business Rules Count Junior Enlisted Sailors in Positions of More Senior Sailors 25

The Navy's Business Rules Are Not Consistent and Source System Data Are Not Documented 33

The Navy Does Not Measure or Report to Congress All Required Fill and Fit Metrics 37

The Navy Does Not Consistently Use Validated Personnel Requirements to Inform Decisions 38

The Navy Determines the Number of Funded Positions Needed to Meet Personnel Requirements 38

Several Issues Limit the Reliability of the Navy's Validated Requirements 39

Navy Guidance Regarding Validated Requirements Used to Determine the Number of Funded Positions for Ships Is Unclear 46

The Navy Has Not Fully Established Structures to Manage Data and Information Technology for Personnel Systems 47

Conclusions 54

Recommendations for Executive Action 55

Agency Comments and Our Evaluation 57

Appendix I: Objectives, Scope, Methodology 62

Appendix II: Description of Navy Enlisted Sailor and Officer Fill and Fit Metrics 68

Appendix III: Figure of Active Battle Force Ships Included in Report 70

Appendix IV: Status of Navy Governance Boards and Forums Related to Data and Information Technology 73

Appendix V: Comments from the Department of Defense 75

Appendix VI: GAO Contact and Staff Acknowledgments 80

Related GAO Products 81

Tables

Table 1. Overview of Navy Pay Bands for Fill and Fit Metrics 12

Table 2. Navy Priority Categories Used to Inform Enlisted Crewing Target Levels for Fill and Fit Metrics 23

Table 3. Navy Enlisted Sailor and Officer Fill and Fit Metrics 68

Table 4. Status of the Deputy Chief of Naval Operations for Personnel, Manpower, and Training/Chief of Naval Personnel Boards and Forums, as of October 2023 73

Figures

Figure 1. Types and Totals of Navy Active Battle Force Ships Included in GAO's Review 17

Figure 2. Navy's Enlisted Sailor Assignment and Training Process 19

Figure 3. Navy Enlisted Rating Control Number Fit Data as of May 2023, with and without Quality of Alignment 6 Rule Applied 27

Figure 4. Effects of the Nuclear Rule on Navy Enlisted Sailor Rating Control Number Fit Data for Selected Ships with Nuclear Positions, as of May 2023 29

Figure 5. Systems That Receive and Use Total Force Manpower Management System Data 40

Figure 6. Overview of Enterprise Support/Information Technology Program Office Information Technology Governance Structure, Including Breakdowns across Tiers 51

Figure 7. Draft Time Frames for Personnel Systems Migrating Data to the Authoritative Data Environment, to Include Some Systems that Provide Data for Fill and... 52

Figure 8. Profiles of Battle Force Ships Included in Report, including Profiles and Personnel Totals 71

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